June 16, 2009 Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Sandy Horton, Dean Harms The meeting was called to order at 7:00 am The minutes of the May 12, 2009 meeting were approved as revised. Motion Guffy, Second Horton. Passed The treasurer’s report was approved as presented. Checking account balance = $12,269.86 Jill reported that she will be implementing e-mail billing soon. Membership – Jerri Heid, Harold Jensen requested a leave of absence for June, July, and August. Motion Horton, second Vegge. Passed There will be a new member orientation Thursday, 7 pm at Guffy’s. Service – Amy Myers (no report) Administration – Joel Rogers Joel received a bill for the United Way video for $100. This amount is in the budget. Public Relations – Vacant Carolyn is putting together PR materials associated with the reading event. Foundation – Daryl Vegge 100 points will be donated in the accounts of all new members and their sponsors. Dean Harms reported on the status of the El Porvenir project. The Ames noon Club will donate $3,200 on July 1. Scott Sanders pledged the president’s $1000 discretionary budget item for the project. This still leaves the project short $4800. Guffy moved, Acker second to provide the project with an additional $4800. Passed Jane Acker indicated that there will be a Board meeting/retreat at 5:30-8pm, July 15 at her house. Sandy Horton reported on the plans for the June 24 summer social and gavel passing to be held at Scott Sanders’ home. Meeting was adjourned at 8:02 am Respectfully submitted, May 12, 2009 Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Arch Oldehoeft, Joel Rogers, Daryle Vegge, Bill Dreyer, Amy Myers, Sandy Horton, Dorothy Schumer, The meeting was called to order at 7:05 am The minutes of the April 14, 2009 meeting were approved as submitted. The treasurer’s report was approved as presented. Checking account balance = $ 15,978.22 Dave Miller reviewed a draft budget for 2009-2010. Myers moved, Horton seconded to adopt the budget as presented. Passed. Dean Harms gave a report on the El Porvenir library project. He will be asking the noon club for support. Scott Sanders indicated that he would commit the $1,000 president discretionary budget item to the project. Additional funding from the club will be decided after hearing from the noon club. Committee Reports Membership – Jerri Heid, Tim Gartin will resign in good standing. Tim Ashley plans to return to the club. Service – Amy Myers, no report Administration – Joel Rogers, no report Public Relations – no report Foundation – Daryle Vegge, Daryle processed a check for the Chris Deal mosquito net project in Uganda. Sandy Horton reported on talking with the Country Club about improving the breakfast offerings. Past Presidents will meet at Brewers on May 13 th to plan the June 24 passing of the gavel/club anniversary festivities. Jane has volunteered to be part of the group study exchange going to Australia next year. Myers moved, Vegge seconded to support Jane in this activity. Passed. There was discussion about appointing people to the Rotary Scholarship Committee. Acker moved, Rogers second to appoint Scott Sanders and Curt MacKey. Passed. The June Board meeting will be moved to June 16, 2009 Meeting was adjourned at 8:00 am The June 16 board meeting will be at First American Bank, off south 16 th Street. Respectfully submitted, April 14, 2009 Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Arch Oldehoeft, Kori Heuss, Joel Rogers, Daryle Vegge, Jerri Heid, Amy Myers, Sandy Horton, Les Wolfe, Dean Harms The meeting was called to order at 7:02 am The minutes of the March 10, 2009 meeting were approved as submitted. The treasurer’s report was approved as presented. Checking account balance = $13,941.12 Guest speaker – Cindy Doolittle from the Ames Chamber, Cindy presented information on the benefits of Ames AM Rotary joining the Chamber. Cost for the club would be $306 annually. She would waive the new member fee. Membership – Jerri Heid, We need to schedule a new member orientation. Dan Maher will not join the club at this time. He is no longer employed by Hilton Inn. Service – Amy Myers, Stash the Trash went very well. April 29 is the next emergency residence meal. There is a reading event at Ames High on May 2. Administration – Joel Rogers. Reviewed the club funding guidelines for monetary requests. This document will be added to the club guidelines document. Reviewed a list of current requests: $500 for GRIP mentoring, motion Myers, second Rogers – approved $2,100 for Chris Deal mosquito net project, motion Horton, second Vegge – approved $500 for the block party trailer project, motion Vegge, second Horton – approved Patrick Jahren request for “camp money” – not approved $2,500 for band instrument project – not approved $4,500 for Honduras library project – tabled. Dean Harms will talk with the Ames Noon club on this. Public Relations – Kori Heuss, no report. Foundation – Daryl Vegge, no report. Jane Acker – the District Governor will visit the club on November 4. Jane reported that Teacher Recognition Day will be May 20. The theme will be citizenship. Sandy Horton reminded the Board of a club commitment to fund all of the books for the 6-month check-up at McFarland Clinic. This is a $3,500 commitment that will likely “come due” soon. Kori announced that she will be resigning from the club due to her business schedule. Craig Marrs has requested a leave of absence for April 1 to December 31, 2009. Approved There will be a club social event at Scott Sander’s home on June 24. No club meeting that week. This will be the passing of the gavel. Meeting was adjourned at 8:22 am The May 12 board meeting will be at First American Bank, off south 16th Street. Respectfully submitted, March 25, 2009 (Special Meeting) Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers, Sandy Horton The meeting was called to order at 8:00 am Ames Morning Rotary Club Officers and Board Members for 2009-10
The election was held in December 2008 and is being certified by the Board by vote at a meeting following the usual club meeting March 25, 2009. Motion Acker, Second Guffy. Passed by voice vote. Meeting was adjourned at 8:04 am Submitted By: David J. Miller March 10, 2009 Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Arch Oldehoeft, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers, Sandy Horton, Dorothy Schumer, Les Wolfe The meeting was called to order at 7:00 am The minutes of the February 3, 2009 meeting were approved as submitted. The treasurer’s report was approved as presented. Checking account balance = $13,541.01 Guest speaker – Cindy Doolittle from the Ames Chamber, Cindy presented information on the benefits of Ames AM Rotary joining the Chamber. Cost for the club would be $306 annually. She would waive the new member fee. Membership – Jerri Heid, no report Service – Amy Myers, Stash the Trash is March 28. There is a rotaract meeting tonight. Administration – Joel Rogers. Ames band is doing fund raising. City of Ames is asking for money for a new block party trailer. Cost is estimated to be $8,000. Public Relations – Kori Heuss, no report Foundation – Daryl Vegge reported that we received our $3,500 back from RI associated with the Honduras library project. The Board discussed our next steps on the Uganda mosquito netting project (Chris Deal). The application would be due March 31 if we wanted to proceed. Daryl indicated he would give it a try. Scott Sanders reported on the feedback solicited and received from club members on the AGCC venue. Discussion followed. There is no consistent feeling from club members on this meeting site. Scott will announce the RYLA youth leadership event at the next meeting. Leave of absence requested by Ginger Johnson for March 1 to August 31, 2009. Vegge moved, Acker second – Approved District 6000 annual meeting is April 24, 25 in Ankeny. PETS training is March 27, 28 in Newton. Acker, Rogers and Vegge will be attending. The Board discussed the possibility of hosting visiting Rotarians from Taiwan for dates around the district convention. There were no volunteers. Acker reported that Teacher Recognition Day will be May 20. The theme will be citizenship. There will be a club social event at Scott Sander’s home on June 24. No club meeting that week. This will be the passing of the gavel. There was discussion on the green minute. The Board liked the concept. We should consider going to every other week and consider appointing a coordinator. Motion by Vegge, second by Rogers for Ames Morning Rotary Club to join the Ames Chamber of Commerce with an evaluation after one year. Passed Meeting was adjourned at 8:05 am The April 14 board meeting will be at First American Bank, off south 16th Street. Respectfully submitted, February 3, 2009 Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Arch Oldehoeft, Kori Huess, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers, Les Wolfe, Sandy Horton The meeting was called to order at 7:02 a.m. The minutes of the January 13, 2009 meeting were approved as revised. The treasurer’s report was approved as presented. Checking account balance = $13,044.40 Membership – Jerri Heid, shared proofs of a new member card. We will order 300 to start Service – Amy Myers, Still need another helper for Rotaract. Stash the Trash is scehuled for March 28 Administration – Joel Rogers, no report Public Relations – Kori Heuss, no report Foundation – Daryl Vegge, new members will all be given 100 Foundation points. Rules for using points change on July 1. The club needs to determine how we might use the existing points prior to July 1 Meeting Location – the board discussed the pro’s and con’s of the AGCC location Chamber Membership – the board discussed the merits of becoming a chamber member. Dues would be $306 per year. There will be a club assembly on February 25. President Sanders will create the agenda. District 6000 annual convention is April 24 & 25 in Ankeny. District 6000 is looking for host families for a delegation from Taiwan around the time of the District Convention. Scott will announce this at the next club meeting. The club received Erin Herbold’s request for a leave of absence Jan 15 - May 15, 2009. Motion Myers, second Heid, passed There was a discussion regarding whether the club wanted to pursue a matching grnat for Chris deal’s insect netting project. There was a general consensus that Ames AM should be involved. President Sanders shared a letter from Ginger Johnson related to dues. Discussion followed. Scott will respond to Ginger’s letter. Meeting was adjourned at 8:06 am Respectfully submitted, January 13, 2009 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Jim Obrecht, Arch Oldehoeft, Kori Huess, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers. Lyneete Seymour, Sandy Horton The meeting was called to order at 7:05 am The minutes of the December 9, 2008 meeting were approved as submitted. The treasurer’s report was approved as presented. Checking account balance = $9,525.70 along with 2 CD’s - $10,646 and $15,310. The Board approved the use of Jim Dickson to prepare the annual tax return for the club. Current year donation checks are as follows:
Rotaract report – Lynette Seymour
January Anniversary Event – Sandy Horton
Admin Committee – Joel Rogers
Membership – Jerri Heid
Community Service – Amy Myers
Public Relations – Kori Heuss, nothing to report Foundation – Daryl Vegge
The February board meeting will be February 3 at First American Bank, off south 16 th Street. Meeting was adjourned at 8:10 am Respectfully submitted, December 9, 2008 Members present: Bill Dreyer, Arch Oldehoeft, Daryle Vegge, Scott Sanders, Jerri Heid, Jim Obrecht, Sandy Horton, Kori Heuss, Jane Acker, Joel Rogers The meeting was called to order at 7:00 am 1. Minutes of the meetings of the November 11 and November 26 meetings were approved as submitted. 2. No Treasurer’s Report was submitted as Jill Guffy was not present. 3. Daryle submitted a number of suggestions relative to the 3100 Rotary Foundation points the club has accumulated (attached). Discussion followed:
Daryle will follow up and report back at the next board meeting. 4. All Adopt-a-Family gifts have been spoken for by club members. 5. Scott Sanders submitted a draft new member recruitment and induction process (attached). Discussion followed:
6. Website discussion: several years ago the board considered whether we wished to have a portion of the club website passport-protected. At that time, the board decided not to make that change. Arch took most personal information off the site and encrypted member e-mail addresses. He feels it is appropriate to revisit this decision now. Options:
ClubRunner offers a variety of features of potential interest, but a switch to this software may impact the Reach Out and Read site currently linked to Ames Morning Rotary’s. Arch feels it is aesthetically unpleasing, and notes that these sites can be overly difficult to access and use. Basic question: what do we wish to keep private about our club and membership? 7. Two new members were approved by the board, Ryan Hanson (Kori Heuss will sponsor since Dave Kraemer, his original sponsor, has moved) and Nate Scott, sponsored by Bob Anders. Meeting adjourned at 8:07 am. Meeting minutes provided by Jane Acker, secretary pro tem Respectfully submitted, (Attachment to December 9, 2008) Rotary Foundation – Ames Morning Club Ames Morning Rotary has accumulated 3100 club points.
Between now and July 1, 2009, we should seek to award points in 100-unit increments as motivators to help achieve club goals. Club Goals:
Distributing points will not add any money to the coffers nor will it add any new members; however, proper distribution of the points can serve as a motivator to reach either or both goals. Ideas
The awarding of points should hold significance and should not be squandered loosely, but should serve to motivate and recognize. This program ends on July 1, 2009 – when a new Board comes into being and also when the minimum distribution of points goes to 500. Questions/Comments coming out of the Board Meeting:
Presented to the Board by Daryl Vegge November 26, 2008 (Special Meeting) Members Present: Scott Sanders, Dave Miller, Dave Kraemer, Jim Obrecht, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers The meeting was called to order at 8:00 am Moved Vegge, seconded Heid to accept Mary Pink into club membership – passed Moved Myers, seconded Vegge to accept Dan Maher into the club as a transfer - passed Meeting was adjourned at 8:05 am November 11, 2008 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Jim Obrecht, Arch Oldehoeft, Kori Huess, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Myers The meeting was called to order at 7:02 am The minutes of the October 14 and October 15 meetings were approved as corrected for spelling of Jerri. The treasurer’s report was approved as presented. Bank balance of $16,835.34. Myers moved, second Acker to approve purchase of a club printer for the Treasurer. October 29 buck bucket for the Emergency Shelter was $300. The club will match this amount. Amy Myers has information from YSS on the two holiday families that we will support. There was a discussion about Stash the Trash. Kraemer has a meeting with Veisha staff next Tuesday. Amy Myers will attend as well. Rotaract may need help for this event too. There was discussion about the last club assembly particularly related to retention, new member engagement, and the development of a club brochure. There will be a club social December 17 at the Horton’s. Horton moved, Vegge second to approve Jacki Foley for club membership. Passed The December 9 board meeting will be at First American Bank, off south 16 th Street. Meeting was adjourned at 8:09 am Respectfully submitted, October 15, 2008 (Special Meeting) Members Present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Arch Oldehoeft, Joel Rogers, Daryle Vegge, Bill Dryer, Amy Swenson The meeting was called to order at 8:05 am Motion to dedicate the October 29 buck bucket to the Ames Emergency Shelter to purchase bus passes. The club will match the funds in the buck bucket that day. Moved Vegge, Second Acker. Passes. Meeting was adjourned at 8:09 am Respectfully submitted, October 14, 2008 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Jim Obrecht, Arch Oldehoeft, Joel Rogers, Daryle Vegge, Bill Dryer, Jerri Heid, Amy Swenson, Dorothy Schumer The meeting was called to order at 7:05 am The minutes of the Sept. 9 and October 1 meetings were approved as submitted. The treasurer’s report was approved as presented. Bank balance of $11,042.60 There was a question as to whether the $250 memorials to the Foundation for Terry Adams and Jim Ziebold had been completed. Jerri Heid indicated a desire to step down as membership chair due to medical complications. Following discussion, she agreed to stay as a co-chair. Club needs to identify that co-chair position. There was a discussion on membership opportunities. Membership for Aaron Keller will be postponed due to a medical condition. Amy Swenson reported that Mortenson Road Cleanup went well. We will be contacting YSS to identify 2 families to support with holiday gifts, along with a list of special request, not associated with the 2 families. Dorothy Schumer reported that the past presidents are planning a club 20 th anniversary event for January 20, 2009. Leave of absence: Jon Fagre to April 30 and Myrna Whigham to April 18. Moved Kraemer, Second Rogers. Passed The November 11 board meeting will be at First American Bank, off south 16 th Street. Meeting was adjourned at 8:09 am Respectfully submitted, October 1, 2008 (Special Meeting) Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Jim Obrecht, Kori Huess, Bill Dryer, Amy Swenson The meeting was called to order at 8:00 am Heus moved, Kraemer seconded to admit Christina Murphy into the club. Motion passed. Swenson moved, Kraemer seconded to approve a District Grant for a reading project as submitted by Carolyn Jons. This will require $1,500 in club funds. Motion passed. Meeting was adjourned at 8:04 am Respectfully submitted, September 9, 2008 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Jim Obrecht, Arch Oldehoeft, Kori Huess, Daryle Vegge, Amy Swenson The meeting was called to order at 7:05 am The minutes of the August 12 and September 3 meetings were approved as presented. The treasurer’s report was approved as presented. We have a bank balance of $11,187.15 The Board offered condolences to the Acker family on the loss of a family member. There was discussion about the need to focus on club membership. We will focus on membership at the November 5 club assembly. The Board discussed the possibility of financial assistance, sponsorship, or first year discounts as a way to encourage membership. We need to identify underrepresented businesses in the community for potential membership. The guest meal rate will be $10 for weekly club meetings. Mortenson Road cleanup will be October 11. Discussed the possibility of incorporating a “Green Minute” into club meetings. There was a funding request of $1500 for the Community Conversations on Diversity Committee. The noon club is also providing funding. Swenson moved, Kraemer seconded to provide $1500 in funding for this project. Motion passed. There will be an Oktoberfest joint fellowship with the noon club in October. ISU President Geoffrey will give a “State of the University” address to the noon club on November 17. Ames AM members are invited to attend that meeting The October 14 board meeting will be at First American Bank, off south 16 th Street. Meeting was adjourned at 8:06 am Respectfully submitted, September 3, 2008 (Special Meeting) Members present: Scott Sanders, Dave Miller, Dave Kraemer, Jim Obrecht, Arch Oldedhoeft, Kori Huess, Bill Dryer, Amy Swenson The meeting was called to order at 8:02 am Heuss moved and Dryer seconded to grant the request for a leave of absence for Gail Johnston for September 1 to December 31, 2008 due to her teaching schedule the fall semester. Meeting was adjourned at 8:04 am Respectfully submitted, August 12, 2008 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Jim Obrecht, Arch Oldedhoeft, Kori Huess, Joel Rogers, Daryle Vegge, Bill Dryer, Jeri Heid, Amy Swenson, Dorothy Schumer The meeting was called to order at 7:08 am The minutes of the July 2, 8, 30 meeting were approved as submitted. Jill Guffy gave a summary of financial transactions. We have $11,575.42 in the checking account. More details will be available next month. One CD is coming due. Scott will check for the best rates in town for renewal. Daryl Vegge summarized the “quotes” received to relocate the club meeting site. There was discussion on the pro’s and con’s of each location. Acker moved and Kraemer seconded to move the club meeting to the Ames Golf and Country Club commencing in September. Motion passed unanimously. There was discussion of how to notify the club members. Because only about 50% of our members attend each meeting, Scott Sanders will compose an e-mail to notify all members in a timely fashion. Heid moved and Heuss seconded to accept the resignations of Michele Conlon and David Whaley effective at the end of September. Motion passed. There was discussion about holding a summer social. That event will be scheduled. More details later. Ginger Johnson would like a new updated badge. There was consensus that we should go ahead and order her a new badge. Dave Miller turned over the new club laptop to Jill Guffy. The September 9 board meeting will be at First American Bank, off South 16 th Street. Meeting was adjourned at 8:10 am Respectfully submitted, July 30, 2008 (Special Meeting) Present: Sanders, Miller, Guffy, Acker, Obrecht, Vegge, Heid, Swenson The meeting was called to order at 8:02 a.m. Acker motioned, Swenson seconded – Approval of a 6 week leave of absence for Harold Jensen starting July 23 and acceptance of the resignation of Larry Elphic from the club effective July 1. Motion was approved. Adjourned 8:05 a.m. July 8, 2008 Members present: Scott Sanders, Dave Miller, Jill Guffy, Jane Acker, Dave Kraemer, Kori Huess The meeting was called to order at 7:05 a.m. The minutes of the June meeting were approved as corrected. The treasurer’s report was approved as presented. Discussed authorized signatures for the club checking account. The treasurer, president and secretary will be authorized to sign checks. Discussed the July 9 club meeting. This will be a club assembly and will inlcude a member survey. Potential questions for the survey were reviewed. Discussed the club meeting location issue. We will stay with at the Memorial Union location for the time being, but additional locations are being considered. We need to identify someone to lead this effort. Dave Miller is authorized to purchase a club laptop to be used primarily by the club treasurer and to act as an electronic record keeper of club documents. Brian Dieter will be transferring his membership to the Ames Noon club. The August 12 board meeting will be at Fredericksen Court, off Stange Road. Meeting was adjourned at 7:59 a.m. Respectfully submitted, July 2, 2008 (Special Meeting) The meeting was called to order at 8:02 a.m. Attendees: Sanders, Miller, Guffy, Acker, Kraemer, Obrecht, Huess, Vegge, Dryer, Swenson Motion Kraemer, second Acker to accept the resignation f John Brighton, with regrets - passed Adjourned 8:04 am Archives Check Club History for minutes of BOD Meetings for previous years.
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