June 10, 2008 Members present: David Kraemer, Jane Acker, Sandy Horton, Scott Sanders, Dave Miller, Jill Guffy, Jerri Heid, Terry Adams, Jim Ziebold, Jim Obrecht, Amy Swenson, Joel Rogers and Daryle Vegge. The meeting was called to order at 7:03 a.m. The minutes of the May meeting were approved as corrected. The treasurer’s report was approved as presented. Discussion was held regarding aid to Parkersburg. The Ankeny Rotary Club is giving $500 and has challenged other clubs to contribute. Acker moved that an announcement be made collecting funds through the Buck Bucket and supplementing the collection with club funds to match the $500. Motion passed. Discussion was held regarding a donation toward the Access shelter parking lot paving project. Support was declined. The Tribune will resend a bill for the Rotary tabloid insertion split between the Ames Noon Rotary and Ames Morning Rotary. Amy Swenson was approved to replace Ginger Johnson on the board. Dave Kraemer stated he will be in Florida on June 25, the date of the passing of the gavel. Discussion was held regarding Cheryl Achterberg and John Brighton leaving Ames. Brighton is current on his dues. Achterberg will be billed for dues to date. Acker stated that 43 volunteers are need to help host RAGBRAI. Regarding purchase of a club computer, a letter written to Best Buy in March seeking a reduced rate has not triggered a response. Dave Miller will check on the status. Regarding the Friendship Exchange from Australia, hosts are taken care of and Keith Whigham will help shuttle the exchange persons. Sanders stated that the District Governor will be at his home on July 1. The District Governor will make the Morning Rotary visit on July 2. Kathy Gabrielson from Story City sent a thank you for the Teacher of the Year award. Sanders stated that the club is currently paying $8 for meals, plus the parking fee. The Memorial Union has indicated there will be an increase effective July 1. Discussion was held regarding meeting at a new location. Locations mentioned were Gateway, Holiday Inn, Hampton Inn., Best Western, the Alumni Center and Mary Greeley Medical Center. The July board meeting will be at Fredericksen Court, off Stange Road, July 8. Meeting was adjourned at 8:09 a.m. Respectfully submitted, May 13, 2008 Members present: David Kraemer Dale Ruigh, Kori Heuss, Arch Oldehoeft, Jim Obrecht, Scott Sanders, Joel Rogers, Jim Ziebold, Jane Acker, Sandy Horton, Jerri Heid, Daryle Vegge and Sara Gatchell The meeting was called to order at 7:04 a.m. The minutes of the April meeting were approved, with correction regarding payment to Edwards School. The treasurer’s report was received. The update on the Uganda roof project was resolved at $1,500. Discussion was held regarding the Ames Rotary Scholarship Foundation. The request was for the club contribution to go from $1,000 to $1,500. United Way sent a thank you for the $100 contribution toward the campaign video. A request was received from Andrew Galen participating in People to People. RAGBRAI riders will be meeting at Reiman Gardens from 5 to 8 p.m., Tuesday, July 22. A table will be set up for Rotary make-ups. Heuss moved, Horton seconded, a motion to provide $1,000 for RAGBRAI support. Motion was passed. A brief discussion was held regarding A.M. Rotary participation in the Fourth of July parade. The decision was made to not participate this year. Kraemer reported that the new member orientation at Guffy’s went well, with Dave Whaley and Erin Herbold present. Ruigh stated that the club will continue providing meals for the Emergency Residence Project and that Vic Moss had expressed appreciation for his vacation time. Acker stated that the year at Edwards school is drawing to a close. There was a brief discussion of the good results of reading there. Heuss gave a brief commentary on public relations. Under Administration, regarding the purchase of a computer for the club, it was reported that Best Buy had been called regarding the purchase of one, but had not yet called back. Horton stated she would give a call to the new person in the management commission. Regarding the Foundation, Vegge stated that the possible speaker will be from Michigan, with the cost of transportation being a factor. It was stated that there is still need for one home for the Friendship Exchange from Australia, June 21-24. The exchange person will arrive Saturday at the Des Moines airport and leave Tuesday for another Iowa location. Scott Sanders stated that there is need for a new board member to replace Ginger Johnson. A name will be brought at the June board meeting. The July 2 program will be the District Governor. The meeting was adjourned at 7:55 a.m. Respectfully submitted, April 8, 2008 Members present: Dave Kraemer, Daryle Vegge, Arch Oldehoeft, Jim Ziebold, Kori Heuss, Jim Obrecht, Joel Rogers and Terry Adams The meeting was called to order at 7:05 .m. The minutes of the March 11 meeting were approved as presented. The treasurer’s report was submitted. Discussion was held regarding investing club funds. Joel moves, Kori seconds, to allow $15,000 to be placed into accounts of the treasurer’s choice. The motion passed. Funds will be put into three $5,000 certificates. The treasurer’s report was accepted. Discussion was held regarding funding requests for the Edwards Elementary School to buy books or supplies at $50 per classroom, for a total of $350. Daryle moved, Joel seconded, to provide the funding. Jim Ziebold moved, Jim Obrecht seconded, to provide the United Way with $100 toward production of a video for the United Way Campaign. The motion passed. Discussion was held regarding the upcoming RAGBRAI stop in Ames. Partnering with the noon club will be pursued for event planning and fundraising. Brian Dieter and Sara Gatchell will lead efforts for the morning club. Possible activities include holding a wine and cheese party at Reiman Gardens, using the event as a club make-up opportunity, and co-hosting with the Noon Rotary, possibly Tuesday afternoon. Committee reports Membership: Resignation requests were received from Fred Johnson and Russ Cross. The board voted to accept the resignations with regret. Ginger Johnson asked to resign from the Board, but will continue to schedule greeters. One year is left on her term. Her resignation from the board was accepted. Erin Herbold will be inducted as a new member on April 23. New member orientation will be May 1 at 7 p.m. at the home of Jill Guffy. Service: Kraemer reported that the matching grant application for the Honduras international project has been submitted. Kraemer also noted that Stash the Trash will explore becoming a Keep Iowa Beautiful affiliate. A 2-year plan is needed. Public Relations: Kori was complimented for a strong Rotary Newsletter. Administration: No report Foundation: No report Through Friendship Exchange, four people will be coming to Ames from Australia on June 21-23. There will be one couple and two single persons. Hosts are needed for activities throughout the day and for evening accommodation. Kraemer stated that he would be unable to attend the District Conference April 24-26 The meeting was adjourned at 8 a.m. Respectfully submitted, March 11, 2008 Members present: Dave Kraemer, Kori Heuss, Ginger Johnson, Daryle Vegge, Jim Obrecht, Dale Ruigh, Jane Acker, Jim Ziebold, Dave Miller, Joel Rogers and Terry Adams. The meeting was called to order at 7:02 a.m. The treasurer’s report was approved. The Club Funding Guidelines were approved. Requests were discussed. The board passed a motion to contribute $500 to the Story County Dental Clinic. Discussion was held regarding unspecific requests in support of Habitat for Humanity, SHARE disaster relief and the Dictionary Project. No specific funding for these efforts was acted upon. First and second readings for new members Jerry Busta and Erin Herbold were scheduled. Cheryl Achterberg was accepted as a transfer from the Noon Rotary Club. Discussion was held regarding RAGBRAI. Riders will arrive in Ames beginning Tuesday, July 22. Dave Kraemer will e-mail members regarding the possibility of hosting some riders. It was stated that Dean Harms is ready to submit an application for a matching grant for the Honduras library project. Committee reports: Service -- Stash the Trash is coming March 29 Public Relations -- A 16-page tabloid section promoting Rotary will be available for club distribution. Scott Sanders will chair an ad hoc committee to discuss. Administration -- The board approved purchasing a laptop computer with external hard drive for use by the club secretary and treasurer. President elect-elect Jane Acker will begin program scheduling for weekly club meetings on May 1 to allow President-elect Scott Sanders time to plan for his upcoming year. Foundation -- Daryle Vegge discussed plans for a program on polio eradication. Dave Kraemer urged board members to attend the district conference, April 24-26 in Des Moines. Youth Exchange counselor training will be March 29 in Newton. Interested board members were encouraged to attend. A Friendship Exchange group from Australia will be in the United States June 1 through July 15. Host homes will be needed while they are in Ames. Jim Ziebold stated that members who submit make-ups for attending a meeting of another club will receive an $8 credit on their bill. The meeting was adjourned at 8:08 a.m Respectfully submitted, February 12, 2008 Members present: Dave Kraemer, Jim Ziebold, Jim Obrecht, Jane Acker, Kori Heuss, Scott Sanders, Daryle Vegge, Dale Ruigh, Joel Rogers, Arch Oldehoeft and Terry Adams. The meeting was called to order at 7:07 a.m. The minutes of the January meeting were approved. The treasurer’s report was approved. Discussion was held regarding club funding guidelines. Proposed guidelines drafted by Acker, Rogers and Sanders will be amended to indicate that each request will be considered on an annual basis and not automatically renewed. Language regarding gifts to programs and individuals will be clarified. Acker will revise and present a final draft at the March meeting. Discussion was held regarding Ginger Johnson’s request for support for her ShelterBox application. The motion was made to provide $200. Motion passed. Committee reports Public Relations: The board authorized Kori Heuss to spend up to $200 to purchase a digital camera to keep with the Sergeant At Arms for use during club meetings and for public relations. Administration: The purchase of a laptop for incoming officers will be considered at the March board meeting. Foundation: Vegge stressed the emphasis on polio eradication. Dave Groener, who has led national immunization days, will be contacted for a potential program. Discussion was held regarding hosting GSE inbound guests from Brazil in April. Consensus of the board was to pass on the invitation this time but to continue interest in hosting in the future. Acker has suggested holding a scrabble tournament as a fund-raiser. Discussion will be held next month. The meeting was adjourned at 8:06 a.m. Respectfully submitted, January 15, 2008 Members present: Dave Kraemer, Daryle Vegge, Jim Obrecht, Jim Ziebold, Kori Heuss, Terry Adams, Dale Ruigh, Joel Rogers, Ginger Johnson, Jane Acker, Sandy Horton, Scott Sanders. The minutes of the December meeting were approved. Ziebold stated that a check for $200 (collected at a morning meeting in December and augmented by the board) had not yet been presented to the Rotaract. The club will do so when Rotaract can attend a meeting. Rotaract is helping to raise money to build a classroom in Uganda. The treasurer’s report was accepted. Ginger Johnson, chair of the membership committee, said she will hammer out the greeters’ schedule and will forward the information to Arch Oldehoeft. Jane Acker, co-chair of the service committee, discussed service projects, including picking up trash, and mentioned more involvement with Rotaract. Dale Ruigh, co-chair of the service committee, discussed the hanging information from the Kenyan well project of several years ago and how it could adversely affect the club’s efforts to obtain a matching grant to build a library in Honduras. Dan Sheeler, the club’s contact in Kenya, is back in the United States and is filling out paperwork to bring the Kenyan well project to a close. Kori Heuss, chair of the public relations committee, will forward information on the Rotary Youth Leadership Academy, a day-long event at Camp Dodge, to the club. The club is looking for two high school sophomores to sponsor to the event. Ruigh stated that, at the beginning of summer, students will leave and Vic Moss may need more help at the Emergency Residence Project. A Valentine’s Day celebration was discussed. Ginger Johnson offered to hold a Valentine’s social at her home. A date will be decided. Dave Kraemer noted that the club will be meeting during the week of spring break. Daryle Vegge, chair of the foundation committee, discussed promoting the Foundation and finding ways to use its resources. Kori Heuss, as public relations chair, agreed to take over the club newsletter. Discussion was held regarding a club camera to be used for special events at meetings. A club camera could be kept in the Rotary cabinet along with other supplies. The public relations committee will pursue the potential purchase of a camera. Joel Rogers, chairman of the administration committee, discussed the succession plan and nominations. A discussion of funding guidelines for the club will be carried over to the agenda of a future meeting. Arch Oldehoeft submitted a request for a leave of absence for two weeks. The request was approved. Ginger Johnson requested support for her ShelterBox application. Potential costs could include airfare and other expenses. ShelterBox works in cooperation with Rotary in international aid. Regarding the secretary and treasurer positions in the club, Dave Miller will be the new secretary and Jill Guffy will be the new treasurer. The board discussed purchasing a laptop computer for both to use, which would run Clubmate software. Chris Deal submitted a letter of thanks to the club for the Rotary Scholarship nomination and scholarship approval. March 5 will be Ag Day. The speaker will be Russ Sanders. The meeting was adjourned at 8:16 a.m. Respectfully submitted, December 11, 2007 Members present: Dave Kraemer, Darryl Vegge, Jim Obrecht, Dean Harms, Arch Oldehoeft, Jim Ziebold, Kori Heuss, Terry Adams, Dale Ruigh, Joel Rogers, Scott Sanders. A thank you letter from District Governor Diana Reed regarding her club visit in November was read. The minutes of the Nov. 13 meeting were approved as presented. The treasurer’s report was presented. Discussion was held regarding purchasing books for the literacy program. Consensus was to expend literacy funds on book purchases closer to the end of the year. On Nov. 7, $126.18 was received in the buck bucket earmarked for Rotaract. The board voted to add club funds to this amount to bring the total to $250 to contribute to Rotaract. A leave of absence was approved for Dennis Soderstrom, who will be gone from Jan. 15 through April 1, 2008. Discussion was held regarding Memorial Union meals. Committee Reports: Membership. Discussion was held regarding calling on all members, rather than simply new members, to serve as greeters and in delivering the invocation. Service. Dale Ruigh stated that the gifts to needy families through YSS have done well. Gifts will be take to YSS on Wednesday. The Rotary Youth Leadership Exchange is a one-day seminar in April. The deadline for registration is March 1. Names of candidates for the exchange are sought. Dale Ruigh and Jane Acker will work to improve the structure of the service committee. Public Relations. Kori Heuss suggested having someone take photos and have a member feature in the newsletter. Discussion was held regarding whether the club needs to purchase a camera. No action taken. Administration. Joel Rogers noted that the nominations committee is meeting. Discussion was held regarding updating Website information. Arch Oldehoeft will make forms for updating information available at club meetings. Discussion was held regarding attendance. Make-ups are applicable two weeks prior to a meeting and up to two weeks following a meeting. Recognition will be given for perfect attendance at the time of the passing of the gavel. Discussion was held regarding the South Central Rotary Youth Exchange consortium. Membership in the consortium would not involve additional cost to the club. Sanders moved, Ruigh seconded to join. The motion was passed. Dean Harms discussed an international service project proposed for Honduras. The community there has very few books. Rotary matching grants cannot be used for constructing buildings, but can be used to equip them. The Rotary Foundation meets twice a year to consider matching grant requests. The club also has discussed participating in a project in Uganda. The Rotaract club is participating in that project. On a motion from Obrecht, seconded by Ruigh, the board voted to expend $1,500 of club funds for equipping an elementary school library in El Porvinir, Honduras. Harms will carry this check down to Honduras when he travels there early in 2008. On a motion from Obrecht, seconded by Sanders, the board voted to expend $3,500 of club funds, to be matched by the Rotary District and Rotary International, on equipping a high school and community library in El Porvinir, Honduras, contingent upon successful completion of the matching grant application process. On a motion from Sanders, seconded by Obrecht, the board voted to pursue future support of the Uganda Project through the Ames Rotaract club. Discussion was held regarding support for an effort to give Vic Moss of the Emergency Residence Project a vacation. Between $2,500 and $3,000 in cash contributions is sought. Individuals will be asked to contribute. The effort is to be held confidential until it is presented to Moss. Kraemer will announce the effort at club meetings. The Dec. 19 club program will be by Dean Harms, addressing the Honduras library project. More tables were to be ordered for the upcoming performance by the Ames High Madrigal (decided after the performance that in future years, the club needs to arrange for meals for approximately 90 members and guests). The meeting was adjourned at 8:20 a.m. Respectfully submitted November 13, 2007 Members present: Dave Kraemer, Sandy Horton, Darryl Vegge, Jim Obrecht, Jane Acker, Kori Heuss, Jim Ziebold, Ginger Johnson, Joel Rogers, Dale Ruigh, Scott Sanders, Arch Oldehoeft, Terry Adams. The minutes of the October 9 meeting were approved, with the addition of Jim Gohman and Barb McBreen included in the October 1 membership of the club. Ziebold stated that a club Certificate of Deposit was renewed for a period of five months, noting that both CDs now will come due at the same time. The interest rate is a quarter-point lower than the previous amount. The finance report was accepted as presented. Ruigh stated that 15 to 16 turned out for the Mortensen Road Cleanup. There were 31 available for the emergency meal, more help than could be used. The Youth and Shelter Services holiday family sponsorship is coming up. Discussion was held regarding the possible number of families and the number of families served last year. Kori Heuss discussed creating a form to publicize service projects and raising community awareness. Discussion was held regarding holding committee meetings at Brewer’s, and possibly using that as an attendance makeup opportunity. There was also discussion regarding the name tags for volunteers now helping at Edwards Elementary School. Discussion was held regarding representatives for the Ames Rotary Scholarship Foundation and for the Ambassadorial Scholarship. Ken McCuskey, Jane Acker and Jim Smith will serve on the Ames Rotary Scholarship Foundation and Jane Acker will be the representative to the Ambassadorial Foundation. Darryl Vegge stressed promoting the aspects of the Rotary Foundation. Discussion was held regarding a date for the holiday open house. Tuesday, Dec. 11, was the date selected (Subsequently changed to Monday, Dec. 10). There was a brief recap of the District Governor’s visit. Discussion was held regarding Article 13 in the bylaws and wording regarding receiving new members. In addition to the formal changes proposed for the bylaws, Jane Acker discussed writing up a procedure for receiving transfer members from another Rotary Club. Jim Ziebold will write that up. Joel Rogers discussed setting policy for fulfilling requests for Rotary funds and stated that requests should be dealt with quarterly. October 9, 2007 Members present: Dave Kraemer, Jim Obrecht, Jane Acker, Ginger Johnson, Joel Rogers, Daryle Vegge, Arch Oldehoeft, Sandy Horton, Jim Ziebold and Terry Adams. The meeting was called to order at 7:03 a.m. The minutes of the previous meeting were accepted as amended. The treasurer’s report was accepted as presented. David Whaley and John Brighton were accepted as new members effective Oct. 1. The status of Jim Gohman and Barb McBreen, also transferring from the Ames Noon Rotary, is pending. Discussion was held regarding the club assembly. The feeling was that more club assemblies would be good. Horton suggested having a club assembly once each quarter. The new member project will be held Oct. 21. A motion was passed to provide expenditures up to $250 for the project, with $50 to go to the Ames High School Orchestra for their performance a the event. “Goodnight Moon” books to be given to participants will cost $198. The board discussed the process of accepting new members transferring from existing clubs. Horton will work on bylaws wording for accepting transfers for the next meeting. The club will celebrate Oktoberfest, a social event with the noon club, from 5 to 7 p.m. Wednesday, Oct. 17, at Olde Main Brewing. Last year the noon club provided $250 and the morning club provided $100 for hors d’oevres. A motion was passed to provide $100 from the morning club again. The Des Moines Downtown Rotary is working to provide clothing for women seeking shelter at women’s shelters around Mid-Iowa. They wish to seek donations of 2,000 pairs of pajamas from Iowans and partnering clubs. An announcement will be made at the regular meeting seeking donation of pajamas from club members. A subcommittee was formed to discuss and recommend policy for funding ad hoc requests from individuals and organizations. The committee will be Joel Rogers, Jane Acker and Scott Sanders. Ziebold stated that the club has a certificate of deposit coming due. Acker noted that some reports from the Kenyan well project in which the Ames Morning Rotary participated several years ago have still not been filed. Dave Benson has more details. The meeting was adjourned at 8:09 a.m. Respectfully submitted, September 11, 2007 Present: Dave Kraemer, Sandy Horton, Jim Ziebold, Jim Obrecht, Kori Heuss, Jane Acker, Arch Oldehoeft, Scott Sanders, Joel Rogers, Ginger Johnson, Daryle Vegge, Terry Adams and Dave Benson. The meeting was called to order at 7:04 a.m. in the Mid-Iowa Newspapers building, 315 Fifth St. The minutes of the August 14 meeting were approved as amended. The treasurer’s report was submitted. Ziebold stated that the CD with US Bank expires in October. District dues were paid in August. LITERACY. Twenty-eight Morning Rotarians have volunteered to help in classrooms at Edwards Elementary through the Ames Chamber of Commerce partnership program. A regular Wednesday Rotary meeting will be scheduled to be held at Edwards before volunteering begins. Kori Heuss and Jim Obrecht will seek temporary badge samples for volunteers to use. COMMUNITY SERVICE. The Mortensen Road Cleanup is scheduled for Oct. 27. FEES. Discussion was held regarding an increase in the guest fee. In January, the cost of meals will go up to $8.05 each and parking fees will be $2.25. The union also has proposed a fee for equipment rental, though that fee has been waived until September. As Memorial Union tightens its budget, Horton moved, Vegge seconded, that guest fees be increased to $12 immediately. The motion passed unanimously. REQUESTS. Horton moved, Ziebold seconded, to authorize $250 each to FAMSCO and to Iowa MOST. Motion carried unanimously. Dave Benson requested a $1,000 club pledge to support establishing an Ames Dog Park. Sanders moved, Johnson seconded, to provide the donation. After discussion, the motion was tabled. Youth and Shelter Services submitted a request to support Risky Business in May. The topic was deferred. Mary Greeley Medical Center will hold a dedication of its Diabetes and Nutrition Center from 5 to 7 p.m. Oct. 4. Rotarians are invited to the dedication in honor of club contribution to the center. ANNOUNCEMENTS. A Foundation and Membership Seminar will be held from 6:15 to 9 p.m. Oct. 24 in West Des Moines. Chelon Stanzel, Dave Kraemer, Scott Sanders and Ginger Johnson will be attending. Kraemer reminded the board that Oct. 3 will be a Club Assembly, reinvigorating committees. The meeting was adjourned at 8:04 a.m. Respectfully submitted, August 14, 2007 Present: Dave Kraemer, Jim Ziebold, Dale Ruigh, Jim Obrecht, Jane Acker, Joel Rogers, Scott Sanders, Terry Adams. Guest: Dean Harms. Meeting was called to order at 7:05 a.m. Minutes of the July board meeting were read and approved, as well as minutes from interim board meetings on Aug. 1 and Aug. 8. Ziebold reported that $11,000 from F&M Savings Bank has been moved to a CD at US Bank, earning 5.2 percent interest. The Treasurer’s report was approved on a motion by Dale Ruigh, seconded by Jim Obrecht. Ruigh raised an informal discussion of a possible contribution of $1,000 to the Friends of the Ames Dog Park. A formal proposal will follow. Kraemer discussed the new committee structure. In the first week of October, the regular meeting of the Rotary will be used for a club assembly to allow the committees to meet. Rogers recommended that the board provide guidance and structure to the committees. At the September board meeting the mission of the individual committees will be discussed and formalized so it can be presented to members at the October club assembly. Harms and Acker discussed separate possible international service projects. Harms proposes a literacy project, building on to a school or establishing a bookmobile, with a matched contribution from this club. Total scope of the project could range between $12,000 and $15,000 with a $3,000 start from the club. Acker proposes a well project in Uganda, partnering with the Center for Sustainable Rural Livelihood. Scope of that project is similarly approximately $12,000 with a $3,000 club contribution. Projects will be referred to the Club Service Committee under the new structure. Guest meal fees were discussed. Currently the club charges $9 to visiting Rotarians. Our meal cost is $7.32 each. Parking is approximately $2.25. Kraemer will bring the proposed meal increase due in January to the September meeting to propose an increase in the guest fee. With a vote of the board and indication of support from the club, the club will partner with Edwards Elementary school to read to children and help with classrooms this coming year. New member Nancy Mahoney was proposed by Kraemer. Ziebold moved to accept, Ruigh seconded. Board approved Mahoney as a member of the Ames Morning Rotary. Ruigh noted that he had discussed whether a sign acknowledging Rotary’s efforts to adopt to clean up Mortensen Road could be placed there. He was informed by the city that no provisions for Adopt-A-Road signs or similar are available. Rotary will follow up. Minutes submitted: July 10, 2007 Present: Dave Kraemer, Sandy Horton, Kori Heuss, Jim Obrecht, Terry Adams, Darlye Vegge, Jim Ziebold, Ginger Johnson, Dean Harms, Jane Acker, Scott Sanders, Joel Rogers
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