June 12, 2007 Present: Sandy Horton, Kori Heuss, Jim Ziebold, Terry Adams, Dave Miller, Dave Kraemer, Ginger Johnson, Dale Ruigh, Daryle Vegge, Jim Obrecht and Rick Elbert. Minutes of the May meeting were approved as submitted. The treasurer’s report was submitted. All budgeted donations have been made. Dale Ruigh suggested increased involvement in the Emergency Residence Project. It was indicated that additional help in providing meals was needed during the summer. Ruigh moved that the club continue serving the 5 th Wed and add 2 meals during the summer months. Ziebold seconded – motion carried. Sandy Horton reported that volunteers are needed for the Story County Volunteer Center. Nominations are due June 15 to the Story County Alliance for Philanthropy for awards recognizing philanthropy in our community. The new member orientation at Jill Guffy’s was well received. The Board accepted with regret the resignation of Kathy Kennedy. Discussion was held regarding Leave of Absence requests and status. Discussion was held regarding the early childhood literacy commitment of the club. Dave Kraemer moved that Ames Morning Rotary continue our support of the Reach Out and Read program by providing all books for the six month check- up at McFarland Clinic, at a cost of $3000.00. Ruigh seconded – motion carried. A revised menu plan was provided by the Memorial Union with an increase in cost for the 2007-08 year. Dave Kraemer distributed draft copies of the proposed changes in our by-laws which would reflect the new Rotary International Leadership Plan. Much discussion was held regarding changes. Kraemer will provide the additional changes made electronically to the Board and then present to the membership. Sandy Horton announced a Thank You Party will be held for the Boards of Ames Morning and Noon at the Horton residence, June 20, 5:30 – 7:30 PM. Meeting was adjourned at 8:26 AM. Respectfully submitted, May 8, 2007 Present: Sandy Horton, Dale Ruigh, Kori Heuss, Dave Kraemer, Jim Ziebold, Jill Guffy, Dave Miller, Arch Oldehoeft, Scott Sanders, Terry Adams and Daryle Vegge. Minutes of the April meeting were approved as corrected. Kori Heuss was welcomed to the Board. She will complete Angie Adams term ending June 30, 2008 Dale Ruigh stated that Ada Hayden clean-up will be May 19 th. Morning Rotary will be responsible for the Emergency Shelter meal May 30th. Dave Kraemer reported June programs are almost complete. The May 30 th meeting will be held in the Gallery at the Memorial Union. New Member Orientation will tentatively be held June 7 th – 5:00 -7:00 PM at Jill Guffy’s home. Jill will check with the new members regarding their schedules. Discussion was held finalizing the schedule for the Group Friendship Exchange from India. District Conference: Nineteen members will be attending the luncheon only, five others will be attending all or various other parts of the conference. Jim Ziebold moved, Dale Ruigh seconded that the member luncheon cost and/or member registration cost be covered by the club. Motion carried. Dave Miller and others attending the conference will serve as Sergeants at Arms during the luncheon time and as needed during the conference. Dave Kraemer moved, Dale Ruigh seconded that in June each club member sign a book to be given to a child at their six month check-up. Motion carried. Dave Kraemer outlined the new Rotary International Club Leadership Plan. He presented his potential goals for 2007-2008 and a draft of Club By-laws changes. Board members are to be prepared for discussion at the June Board meeting. The meeting was adjourned at 7:57 AM. Respectfully submitted, April 10, 2007 Present: Sandy Horton, Jill Guffy, Daryle Vegge, Rick Elbert, Dave Miller, Jane Acker, Arch Oldehoeft, Jim Ziebold, Scott Sanders, Joel Rogers, Terry Adams. Minutes of the April meeting were approved as submitted, with the addition of Daryle Vegge in attendance. Discussion was held regarding orientation for new members. Guffy indicated she would host the meeting following the induction of the third new member. A member on leave will return to the club in July. Acker reported that she served on the Ames Rotary Scholarship selection committee. There were 13 applications, with over half from Gilbert. Four applicants will receive $1,000 each. Acker indicated that three of the four will attend Iowa State, and she will be sending them Rotaract material. Our club contributes $1,000 to the Ames Morning Rotary Scholarship Foundation. Horton reported that the Rotary Ambassadorial Scholarship committee will forward the names of three applicants to the District level. Two applicants will be sponsored by Ames Noon and Chris Deal will be sponsored by Ames Morning. Horton reported that an additional eight students are interested in coming to District 6000 as a Rotary Exchange student for 2007-2008 year. The opportunity to host a student will be announced at a club meeting to see if there is interest. Acker reported that Rotaract members again did an outstanding job in feeding the participants during Stash the Trash. Rotaracters will be selling raffle tickets for the book, Iowa State's 150 Years, during VEISHEA to support an international literacy project. A Group Friendship Exchange from India will be arriving in Ames Thursday, May 10, about 12:00 noon. Seven homes will be needed for six couples and one single. Discussion followed regarding their schedule of events. Acker and Guffy will work on tour arrangements. In addition the visiting Rotarians will be attending some of the District 6000 Conference events. Ames Morning Rotary has also been asked to provide six homes for the Friday night Home Hospitality event during the District Conference. Dave Benson will coordinate this event. Guffy moved, Sanders seconded that the nominating committee's recommendation of Kori Heuss to fill the remainder of Angie Weber's term be accepted. Motion carried. Horton reminded the Board about registering for the District Conference. There will be no meeting of the Ames Morning Rotary on Wednesday, May 9th in lieu of the District Conference luncheon on May 11th. All members are encouraged to attend the luncheon. The meeting was adjourned at 7:54 a.m. Respectfully submitted March 13, 2007 Present: Sandy Horton, Dave Kraemer, Jim Obrecht, Dave Miller, Scott Sanders, Jill Guffy, Jane Acker, Jim Ziebold, Dale Ruigh, Daryl Vegge Jim Ziebold noted that, as per board action of last month's meeting, a $10,000 8 month CD was purchased at US Bank using club reserve funds.
Submitted by Jane Acker February 13, 2007 The February meeting of the Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Sandy Horton, Jim Ziebold, Terry Adams, Rick Elbert, Jane Acker, Scott Sanders, Arch Oldehoeft and Dave Kraemer. The minutes of the January meeting were approved. Ziebold presented the treasurer’s report. He then provided information regarding interest rates from the four banks with AM club members. Sanders moved, Kraemer seconded, to invest $10,000 reserve funds into a seven-month CD at US Bank. Motion passed. Club service – thirty attended the Valentine party. The board recommended to continue with the Valentine party in 2008, but to not cancel the weekly meeting. Sanders indicated that the budgeted amount of $1000 will be presented to the Emergency Residence Shelter. Acker moved, Elbert seconded, the club contribute $500.00 to the Story County Dental Clinic. Motion passed. Dave Kraemer moved, Scott Sanders seconded the club contribute $500.00 to the Life to Life Uganda project. Motion passed. Discussion followed regarding the YSS Friends Campaign. The board indicated a desire to support YSS through the $500.00 budgeted for the mentoring program. Acker reported that Rotaract has elected new officers. There will be three more meetings until the end of the academic year. A member requested an extension to a leave of absence. Acker moved, Kraemer seconded we approve the request. Motion passed. Myrna Whigham informed the club that a group from India will be visiting District 6000. Our club will be involved in hosting and hospitality. Jane Acker and Ken McCuskey will join Jim Smith as Ames Morning representatives to the Rotary Scholarship Committee. The meeting was adjourned at 7:52 a.m. Respectfully submitted January 9, 2007 Ames Morning Rotary Board of Directors Meeting January 9, 2007 The January 9 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:06 AM. Present were Sandy Horton, Jim Ziebold, Jane Acker, Dale Ruigh, Dave Kraemer, Jill Guffy, Dave Miller, Scott Sanders, Jim Obrecht, Arch Oldehoeft, and Terry Adams. The minutes of the December 2006 board meeting were approved as amended. Ziebold reported that the Reserve Fund is drawing very little interest. Ruigh moved, Acker seconded that Ziebold investigate opportunities to move the account to draw more interest. Motion carried. Ruigh reported that the club responded well to the Adopt-a-Family holiday project. Upcoming projects include providing meals for the Emergency Shelter and a March clean-up of the Ada Hayden Rotary overlook. Sanders reported the check for the Mary Greeley Medical Center Diabetes and Nutrition Education Center will be presented this month. Horton reported requests for funding had been received for consideration from the Uganda program supported by Ames High students and the Story County Dental Clinic. Guffy discussed the new member orientation meeting for new members, their sponsors, and board members. The meeting will be held from 5:00 - 7:00 PM with a date to be determined. Sanders moved, Guffy seconded that each group of new members will plan and complete a new member project. They will be encouraged to make a request to the board for financial support and involve in the club in participation as needed. Motion carried. Acker reported the next Rotaract meeting will be January 18. Kraemer distributed copies of a suggested RI Club Leadership Plan. While the plan is not mandatory, it is one that clubs are encouraged to discuss. The new plan would involve a change in committee structure. Board discussion will be held in February or March. Kraemer reported that Stash the Trash will be March 31. Rotaract will again do the cooking for the participants. He stated that Stash the Trash brought in approximately 1 % tons of trash the past two years. Ziebold indicated that club Paul Harris points will be available for our use. Kraemer moved, Miller seconded a motion to increase the number of points provided to a member sponsoring a new member from 25 to 100. Motion carried. Kraemer moved, Ziebold seconded a motion granting points for meritorious service to the club. Motion carried. Miller announced election ballots, for information only, will be placed on the tables at the January 10 meeting. Election of officers will take place at our January 17 meeting at Mary Greeley Medical Center. Horton indicated the club received $2000 of the $3000 requested for the RI PR grant. Guffy moved, Sanders seconded the funding of the remaining $1000 to complete the programs outlined in the literacy grant. Discussion was held and questions were raised regarding a pillow project for literacy. The Board approved leaves of absence for two members, one for the month of January, the other January through March. The Board determined there would not be a meeting on March 14 due to Spring Break. The meeting was adjourned at 8:13 AM. Respectfully submitted, December 12, 2006 The December 12 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:08 a.m. Those present were Sandy Horton, Jill Guffy, Dave Miller, Jane Acker, Dale Ruigh, Jim Ziebold, Jim Obrecht, Dave Kraemer, Rick Elbert, Scott Bauer and Terry Adams The minutes of the November meeting were approved as amended to correct a typo error. Discussion was held regarding membership status on the website. Ziebold stated that A. M. Rotary has reached $100 per member to Rotary International. Jill Guffy discussed new member orientation, involving new members, their sponsors, and Board members, meeting for about two hours in one evening. Jane Acker reported that Rotaract will meet January 18, involving ISU students and Uganda Kraemer stated that all January programs were set, with the exception of January 3. January 10 will be Parks and Recreation, January 17 will meet at the Diabetes Center at Mary Greeley Medical Center, January 24 will involve literacy, and January 30 will celebrate Rotary's anniversary. Dave Miller discussed membership guidelines. The nominating committee will present the club ballot in January. The PETS date will be in April. There was much discussion regarding the upcoming budget. Philanthropic giving at present is $7700. School supplies for Uganda were mentioned. Miller moved, Ziebold seconded, that the club adopt a base budget for the next fiscal year. The motion passed. It was determined that reading a name for a proposed new member would be once at the club, and once on e-mail. Discussion was held regarding a member's request for a Leave of Absence from December 20 2006 to mid March 2007. Discussion was also held regarding other members and their current status regarding LOA. Discussion was held regarding Paul Harris points. It was determined that action would be taken at the next Board meeting. The meeting was adjourned at 8:20 a.m. Respectfully submitted, November 14, 2006 The November 14 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:04 a.m. Those present were Sandy Horton, Jim Ziebold, Terry Adams, Dave Miller, Jill Guffy, Dave Kraemer, Arch Oldehoeft, Jim Obrecht, and Scott Sanders. Discussion was held regarding what should be reported in the Club Minutes, and having electronic approval of the minutes. Names should be omitted for informal discussion. It was also determined to wait until the minutes are approved by the Board before publishing them. Ziebold stated the IRS Annual Report was approved and submitted. There is a lag in Foundation giving, but by the end of November the Club will have $100 per member credit. The Club must meet the fiscal goal by April 1. Horton stated the Christmas Open House will be at her home Tuesday, December 12, from 7:00–9:00 p.m. Community Service stated that the Club will furnish meals at the Emergency Shelter on November 29. It was stated that YSS is anticipating over 100 families. Guffy stated that orientation for new members is being worked out. Programs are set through December. On December 20, the Oompah Meistcrs will perform from 6:55 to 7:15 as members arrive, then break for a business meeting. Discussion was held regarding membership status. Reach Out and Read for the District is $7 per member. A grant of $30,000 is available if this is achieved. A new ticket policy will go into effect in about two months for the Union Parking Ramp. Discussion was held regarding Paul Harris points. It was suggested these be used to stimulate additional giving. The Nominating Committee wants a slate by early December. Mention was made of a world affairs seminar at Ames High School. A letter had been received requesting financial support for Veishea. The next Board meeting will be at the Horton residence Tuesday, December 12, at 7:00 a.m. The meeting was adjourned at 8: 10 a.m. Respectfully submitted, October 10, 2006 The October 10 meeting of the Ames Morning Rotary Board of Directors was called to order at 7 :05 a.m. The minutes of the September meeting were approved as amended. The treasurer distributed the financial statement and discussed dues, FAMSCO, and other matters. He stated that the last Buck Bucket brought in $142. Acker mentioned the upcoming Oktoberfest joint meeting at Olde Main. The Christmas event will be Tuesday, December 12, from 6-8 p.m. at Horton's. She stated that the Rotaract members have a nice group. She stated that the Salvation Army is seeking bell ringers for the holidays. Ruigh discussed the Mortensen Road clean-up, and felt more discussion is needed regarding doing a longer stretch of the road. He also mentioned the Ada Hayden Park clean-up at the overlook, with a need of 3 to 5 members from the club. Regarding the Emergency Shelter dinners, he said to wait until November for sign-ups. Ideas regarding literacy will be brought up at the November Board meeting. Guffy discussed e-mails sent regarding forming small group teams to discuss service projects. She stated she had received one response. Weber discussed capitalizing in connections with Iowa State regarding school supplies for Uganda. It was brought up that Lorna Butler will be retiring at the end of December, and will be moving to Victoria. Xicopetec was mentioned two different times. Elbert stated that Lynette Seymour is set to cover the vocational minute on October 25. Acker stated that Rotaract meeting two Thursdays each month. She said that Lynette Seymour has requested funding for Rotaract snacks. Guffy moved, Miller seconded adoption of that plan. The motion passed. There are currently 15 members of Rotaract. A brief discussion was held regarding Interact. Kraemer stated that November 22 will involve Rotary Foundation week. A December date for a club business meeting will be set. In discussing public relations, he mentioned seeking a grant of $3,000 for public relations. It was stated that the two clubs in town could not go together for a $6,000 grant. Grant requests are due by October 31. Reach Out and Read is seeking to come up with $30,000 for providing books. Acker mentioned e-mailing the programs out. The District Foundation meeting of September 21 was pushing for more giving. A bequest level was mentioned. Amy Swenson will be going to India in January on the Rotary Group Study Exchange. She was the A. M. Rotary nominee. The URL Network expires in December if payment is not made. Sanders moved, Miller seconded that the club pay $100 for five years. Motion was passed. The gift for the District Governor has been selected. The principal of Kate Mitchell school submitted a request for funding band instruments. The rental fee is $460 for six students. YSS is fixing roofs, making houses safer for recovering youth. Discussion was held regarding Mary Greeley Medical Center, literacy, Uganda, and pediatrics. There was some discussion regarding books for a particular age group. In discussing membership status, Dave Coe now works for Cy-Ride and will have limited ability to attend meetings. He will pay dues, and pay only for meals when attending. Ken Stone will be gone for six months. Discussion was held regarding Leave of Absence. Acker indicated a potential new member. The meeting was adjourned at 8:08 a.m. Respectfully submitted, September 12, 2006 (Ammended 10/11/06) The September 12 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Sandy Horton, Dale Ruigh, Angie Weber, Dave Miller, Jim Obrecht, Jane Acker, Dave Kraemer, Jill Guffy, Scott Sanders and Terry Adams. The minutes of the August meeting were approved as submitted. Jim Ziebold, Treasurer, was unable to attend, so President Horton distributed the Executive Summary financial sheet. Jane Acker stated that on Wednesday evening, October 11, there would be a Rotary Oktoberfest at Olde Main involving both Ames Rotary clubs. This would fit the quarterly holiday gatherings. The first Rotaract meeting would be held the next week. Interact at Ames High School was mentioned. The question was, would it get going? Dale Ruigh mentioned the Ada Haydn park, asking if the club should get on schedule with the noon club regarding clean-up in the Rotary work project area. This would have to coordinated with the noon club. Mortensen Road clean-up will be Saturday, October 28. Regarding literacy, the A. M. club must determine its role. Kraemer stated that the club should expand literacy to medical centers within the District. Bob Ravenscroft entered the room and explained the campaign to reach, teach and treat. He stated that 7% of all Americans are health “nerds”, and the next 3% don’t know it. He stated that Ames is the highest diabetic urban area. There is a push to build a new facility. This will be a three year, $1.5 million campaign. It would involve Ballard this year, then Ames and Ballard, then would expand further. $780,000 has been raised to far. The facility is on the 3d floor of the North Addition of Mary Greeley. There are six consultation rooms, including cardiac rehabilitation and an exercise work-out center. There is a $750,000 endowment for the base movement, and $750,000 cost of construction. There was Board discussion. Jill Guffy suggested organizing small groups of eight members, with each group discussion attendance, retaining members, and finding new members. Weber stated that Lorna Butler is being contacted regarding newsletter article. Discussion was held regarding Rotary Youth Leadership Award – RYLA. This would involve spending one day at Camp Dodge. The gift for the District Governor was mentioned. It will be a framed picture of the Campanile. The District Governor meeting will involve dinner at Horton’s on October 17. The meeting was adjourned at 8:13 a.m. Respectfully submitted, August 8, 2006 The August 8 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Sandy Norton, Terry Adams, Dave Miller, Rick Elbert, Dale Ruigh, Scott Sanders, and Jill Guffy. The minutes of the July meeting were approved as submitted. Ziebold was not able to be present, so President Horton distributed copies of the financial report. For Community Service, it was stated there would be a more comprehensive report at the next Board meeting. The question was raised about signing up,and having a need to clear Mortensen Road more often. Miller stated that the fence on Mortensen Road will be taken down, and a bicycle path will be going in. Manatt has the contract. Ruigh stated he would check on member participation. Miller suggested checking on the Ada Hayden Park condition where the Rotary Clubs put in their work. Regarding membership, Guffy stated the club needs to work on recruiting new members, or urging former members to rejoin. Horton suggested focusing on new members in the news letter. Sanders stated he had two potential members. Horton stated there would be a vocational minute once a month. There was discussion regarding Rotaract and Interact by the Board. It was reported that the Club Banners have arrived. Horton raised the question of a large banner for the club. Mainstream Living will receive a $1,000 check for the Capital Campaign. The Board approved a new member proposal. Regarding District dues, the District is urging $5 per member for M.O.S.T., and $5 per member for FAMSCO. Guffy moved the club contribute $500 to the two programs, at $250 for each. Ruigh seconded the motion. It passed. Discussion was held regarding a candidate for the Rotary Group Study Exchange. Amy Swenson, 906 Ridgewood, is interested in the group study exchange to India. Rotary International has financial responsibility. The age of the person must be between 25 and 40, the person must be in that field of study at least two years, and have no Rotary connection. Ruigh moved, Miller seconded, approval of Swenson. Motion passed. Brief discussion was held regarding the MGMC Campaign to Reach, Teach and Treat. Miller stated that the District Convention will be held in Ames next year. The committee will meet in October. Miller also mentioned having the Past President hold a fireside to help acquaint new Rotarians with the club. On September 25, there will be a joint meeting with the Noon club. There will also be a joint social event. The meeting was adjourned at 7:46 a.m. Respectfully submitted, July 11, 2006 The July 11 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:09 a.m. in the Pine Room of the Memorial Union. Those present were Sandy Horton, Dave Kraemer, Dale Ruigh, Jill Guffy, Jane Acker, Angie Weber, Terry Adams, Jim Obrecht, Rick Elbert, Jim Ziebold and Scott Sanders. The minutes of the June meeting were approved, with the term Main Street Living corrected to read Main Stream Living. The treasurer presented his report, including the list of charitable contributions from July 1, 2005 through June 30, 2006. `President Horton distributed sheets listing Ames Morning Rotary Committees, those responsible for each committee, and subdivisions within each committee on developing club relationships. Guffy brought up the possibility of alternative memberships for those with financial limitations. Discussion involved not soliciting membership for those of financial limits, and attracting those from a younger age group. Kraemer moved that provisional membership be allowed at the discretion of the Board, with meals to be paid for and the remainder of fees to be paid by the provisional member, for a maximum term of one year. Motion was seconded by Ruigh. Motion passed on a 6 to 1 vote. President Horton distributed sheets regarding club planning for 2006 – 2007. Topics involved were our strengths, our weakness, our opportunities, our threats, and what we as a club would do. Board discussion found club strengths to be community involvement, diversity of membership, camaraderie, programs, and location. Discussion found club weaknesses failure to follow up on members who do little or nothing in the club; the club receiving only two new members last year; and the need to get members more involved.. Opportunities suggested were flagship project; erecting a sign stating Mortensen Road clean-up sponsored by Ames Morning Rotary; and books for Xicotepec. Our threats were declining membership; the external threat of a strong noon Rotary club; and weakness in connections with Rotary International. Suggestions on what to do included having table discussions once a quarter. Kraemer suggested having the discussions during the breakfast, rather than as a program time, and having members sit at tables by committee. The meeting was adjourned at 8:05 a.m. Respectfully submitted,
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