Minutes of Board of Directors Meetings June 13, 2006 (Ammended 7-11-06) The June 13 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:08 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Jim Ziebold, Rick Elbert, Scott Bauer, Scott Sanders, Lynette Seymour, Jim Obrecht and Terry Adams. The minutes of the May Board meeting were approved. The treasurer’s report was accepted. Seymour gave a brief report on the A. M. Rotary outing at her residence June 7. Sanders reported visiting with Vic Moss regarding the emergency shelter and the family shelter. He stated that they are now having to turn some families away for lack of funds. Bauer stated that Ryan Tucker thanked the club. He also mentioned Mainstream Living at Somerset. Guffy was gone, but mention was made of cleaning up the membership rolls twice a year. Elbert had no report on vocational. Miller stated the Special Olympics sign-up sheet will be out again at the next meeting. There were volunteers for Sunday, July 2, but members will be needed to assist at the Booth at Hilton on July 5. Miller handed out a revamped budget. He stated that the club is financially better off than anticipated, and suggested $1,000 be given to the Baby Talk Books. The books are for children from birth to five years of age. He also suggested $,1000 to the Ames Rotary Scholarship Fund, stating that this would double the Ames Morning Club’s contribution to the Rotary Scholarship. He then stated $240 should go to new banner holders, since those currently in use have problems.He then suggested $1,000 be donated to Main Stream Living. The contributions were approved by the Board. He then suggested $100 be given to Jill Guffy as reimbursement for material for the quilt sold at the Rotary auction. Passed. The meeting was adjourned at 7:35 a.m. Respectfully submitted, May 9, 2006 The May 9 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Sandy Horton, Jim Ziebold, Scott Bauer, Jim Obrecht, Rick Elbert, Jill Guffy, Brian Dieter, Scot Sanders, Dave Kraemer, Tim Ashley and Terry Adams. The minutes of the April Board meeting were amended to show reimbursement approval for the President and the President-Elect. The minutes were approved as amended. Ziebold presented the treasurer's report. He stated that the $1300 Special Olympics checks has not yet been written. For Club Service. it was stated that there will be a June social event planned for the evening of June 7. For Community Service, Sanders stated that May has a fifth Wednesday, which is when the Club provides meals for the Emergency Residence Project. For Financial, Bauer mentioned Main Stream Living, and discussed starting a capital campaign. It will be necessary to find land to build a five bed facility. The request is for $5.000. which could be paid over multiple years. For Membership, there will be an ad hoc committee meeting this month. For International, there was an ambassadorial interview two weeks ago. Katie Jo Slater was named. For Vocational, Elbert stated that members can now go to the web page and look up members under the normal route (by name), or through vocational status. There was no report on Rotaract or Interact. For the Special Olympics, Horton stated there would be a meeting Thursday morning. Decisions would be made regarding contributions. District 6000 contributed $57,000. By going over $50,000. the District is one of the top supporters. Volunteers are needed for hosting the Volunteer Center at Wallace-Wilson on Sunday morning. Volunteers could also be called into action at the volunteer desk, if needed. Time served would probably be two to three hours. In the Olympic Village, in the Hilton, Rotary can have a display. There is also an opportunity for the Fourth of July parade. On Monday, July 3. A. M. and Noon Rotary will host an open house in the Cardinal Room at the Gateway Motel from 5:30 to 7:30. This will be for all visiting Rotarians and their spouses. It can be considered a make-up meeting. There will be no regular Rotary meetings that week. The Board members said: Parade -- go for it. Just need to make scenes for the float. For newsletter assignments, Miller stated his letter discussing this Rotary Year in Review has been submitted. Club banners were discussed. The Club is currently down to six banners. The cost for 100 banners would be $615. The club could save $.50 per banner by ordering 200. The decision was to order 100 banners. There will be no foreign exchange student in Ames this fall. Miller and Horton both attended the District 6000 Convention. Next year's convention will be in Ames. The Draft Club Budget was based on the club having 70 members. $1,000 will be set aside for the International Project fund. Discussion was held regarding Xicotepec. The local club foundation was also discussed. Rotary International Dues are up $4 for FY2007. District 6000 Dues will remain the same. The Board accepted with regret the resignation of Blair Brewer. The Teacher Recognition will involved teachers from Roland-Story and Gilbert. The meeting was adjourned at 8:07 a.m. Respectfully submitted, April 4, 2006 The April 4 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Jim Ziebold, Rick Elbert, Sandy Horton, Scott Bauer, Scott Sanders, Jill Guffy, Lynette Seymour and Terry Adams. The minutes of the March Board meeting were approved. Ziebold presented the treasurer's report, stating that the bill from the Memorial Union was not yet in. He also stated that the Rotary Foundation goal had been reached -$100 per member per year . For Club Service, Seymour reported a good turnout for trash pickup, including noon Rotarians. Rotaract provided 355 hot dogs and 50 veggie buns. There will be a social event at Seymour's in early June. For Community Service, Sanders stated that an Emergency Shelter meal was provided the past Wednesday, and the next meal will be provided in May. For Financial, Bauer reported a request for Little League funding. For membership, Guffy stated that the two new members will be inducted on April 26. Elbert passed out sheets for Vocational. Seymour stated that Rotaract has held two meetings. For Special Olympics, Horton stated that the club is rolling full speed. The speakers for the April 5 meeting will speak on the Special Olympics. The volunteer center will be at Wilson Hall. Individuals must be registered to volunteer. Rotary Hospitality will be provided for all volunteers. Rotary clubs involved will be both clubs in Ames, as well as Boone, Nevada, and Northwest Des Moines. Miller stated there will be no meeting the week of July 3. District 6000 is now up to $55,000 for the Special Olympics, $5,000 over the goal. Olympic Village will be at the Hilton. There will be coloring books about Ames and Rotary available. There will be a parade, and some members should walk with the Rotary banner . May newsletter will be Dave Miller giving the Year in Review. The June letter will be Sandy Horton, with a Preview of the Year to Come. Matching Grant #14382 is still not solved, but the Foundation has marked the file as closed. The District Conference will be in West Des Moines on April 28 and 29. Discussion was held regarding a request for support from a Polish Rotary Club for Odyssey of the Mind. There was also a request from an Italian Rotarian. The Board approved reimbursing the President-Elect for attending the Rotary International Convention. The Board then approved a $50 one day fee for the President-elect for attending the District 6000 Convention. The Board approved a Leave of Absence for Dennis Soderstrum from April 1 through June 30. Discussion was held regarding an Ad Hoc committee for alternative membership. Horton stated she is planning for the next Rotary year, with new leadership. The meeting was adjourned at 8:13 a.m. Respectfully submitted, February 14, 2006 The February 14 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Sandy Horton, Jim Ziebold, Rick Elbert, Angie Weber, Dave Kraemer, Dale Ruigh, Scott Bauer, Arch Oldehoeft, Brian Dieter, Scott Sanders and Terry Adams. The minutes of the January 10 meeting were approved as amended. The treasurer stated that the Club goal of $7200 for EREY will be met. His report was accepted as submitted. Seymour was unable to attend the Board meeting. It was reported that the President and Vice President of Rotaract resigned, due to schedule conflicts. Discussion was held regarding Rotaract. Sanders stated that the Club will provide for the Emergency Shelter in March. Bauer stated that the Veterans Memorial group is requesting a $10 annual contribution toward completion of the project. There was a request from Brian Tucker for $100 to supplement the People to People trip to Europe. Bauer moved, Ziebold seconded a motion to provide the funds. Motion was passed. Horton stated that the District wants $50,000 from clubs within the District for the Special Olympics. The Ames Noon Club is committing $5,000. There will be a hospitality tent for Rotarians, which will be a joint effort of both clubs. Miller said to aim for the March 1 Club meeting Buck Bucket to help in raising funds needed. He stated there will be hospitality in lieu of a regular meeting the week of the Special Olympics. Miller has the 6’ x 6’ quilt made by Jill Guffy for the District Convention Silent Auction. Newsletter assignments for March and April were set. More discussion was held regarding trying to solve the Matching Grant #14382. Dilys Morris had been contacted, and had very little memory about that. Stash the Trash was discussed, regarding whether to clean Mortensen Road, Highway 30 and Elwood, or both. Miller is checking on the foreign student exchange. The need for more banners was brought up, and a Rotary order catalogue was given to use for ordering. The PETS meeting is March 31. The District Assembly is April 1. Miller stated he will talk with Carolyn Jons regarding a project table. The Australian Friendship Exchange will be in October of 2006. A. M. Rotary did not sign up for the Philippines Group Study Exchange April 8 – May 8. Discussion was held regarding a policy for President-Elect reimbursement for R. I. Conventions. The A. M. Rotary President-Elect is the member to attend the R. I. Convention. The Board felt that the entire club should decide on this. Leaves of absence were approved for two members. The meeting was adjourned at 8:08 a.m. Respectfully submitted, January 10, 2006 The January 10 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:08 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Terry Adams, Jim Obrecht, Scott Sanders, Scott Bauer, Rick Elbert, Jill Guffy, Jim Ziebold, Brian Dieter and Arch Oldehoeft. The minutes of the December 13 Board meeting were approved as submitted. The treasurer's report was accepted. Sanders mentioned upcoming dates for providing food for the Emergency Shelter. Bauer mentioned all for giving to ACCESS. The Club gave $500 in 2003. The Board voted to provide $200 to ACCESS. Guffy discussed potential member names from the meeting. No member names were provided on the master list. It will be provided to all members. Elbert stated that the vocational list was pretty much complete. It will be submitted to Oldehoeft. Horton said she will be gone during the Special Olympics. District 6000 wants $50,000 for that event. Silent Auction items for the District Convention were varied, from time shares to "stuff." Items are needed by January 31. Newsletter assignments were provided for January and February. The Rotary Deadline for Matching Grant Reporting was discussed. Grant # 14382 was said to be an on-going saga. It involved a host club in Chile. $2,750 was matched by the District. The check was made out in 2003. Other items discussed included a project for equipment for five homes in Santiago, Chile. Manuel Espinoza is on the far end. The Board expressed a positive feel for $2,000 in support for the foreign student exchange. Two members were mentioned who were two quarters overdue in paying dues. One member had been contacted and has updated payments. The other member was dropped from membership effective December 31, 2005. Discussion was held regarding low attendance by some members. Discussion was held regarding security of the Club Website. The Board opted to stay with it ''as is." Discussion was held regarding club banners. which are running low in numbers. The Board opted to stay with the banner design and order more ''as is." The Club Valentine's party date and time was discussed. Seymour would pick a new date. May 31 will be teacher recognition day. The meeting was adjourned at 8;07 a.m. Respectfully submitted, December 13, 2005 The December 13 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Sandy Miller, Jim Ziebold, Jill Guffy, Rick Elbert, Scott Sanders, Jim Obrecht, Lynette Seymour, Arch Oldehoeft, and Terry Adams. The minutes of the November 8 Board meeting were approved as submitted. The Treasurer’s report was accepted. Committee reports: Sanders stated that YSS items are due by Thursday. It was decided that the Board will provide up to $200 if sign-up lists are not complete. Miller stated that there will be four or five fifth Wednesdays in the year 2006, with the A. M. Club responsible for meals on fifth Wednesdays. Bauer stated that the Ames Education Foundation is seeking funds for mini grants. The group decided not to fund the request. Little League requested funding, with a recommendation of $250. The Ames High School Essay Contest received $100 last year for a U. N. Essay. Discussion was held regarding Uganda. The Board decided to table the Little League request for now, and voted to provide $100 for the U. N. Essay contest. Guffy discussed membership. John Ziegenbusch has been transferred to Des Moines. It was stated that he has been a Rotarian for 30 years – Maquoketa and Ames Morning. The club is currently down six members for this Rotary year. Ziebold stated that there are four inactive members on the treasurer’s list with no pay for two quarters. Miller stated that he will ask for a membership brainstorm at each table at the club’s business meeting on December 21. The upcoming Special Olympics were mentioned. Old business: Oldehoeft stated that he will be back in town on the 28th of December for newsletter assignments. There was a request for the intent of Grant #14382, a matching grant request. New business: A Silent Auction item for the District Convention must be in by January 31, 2006. Nominations for officers and board members have been announced one electronically, and once at a meeting. Voting will be held at the December 21 Club Business meeting. Seymour stated that she had nine students at her home for the December Rotaract meeting. They were all females, and there is trouble drawing more members. Two resignations were received, and accepted with regret. They were from Randy Purdy and John Ziegenbusch. The Veishea Committee will ask members of clubs to walk around the Veishea area. The meeting was adjourned at 8:00 a.m. Respectfully submitted, November 8, 2005 The November 8 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Jill Guffy, Lynette Seymour, Scott Bauer, Brian Dieter, Jim Obrecht, Sandy Horton, Jim Ziebold, Rick Elbert, Tim Ashley, Arch Oldehoeft, and Terry Adams. The minutes of the October 18 Board meeting were approved as submitted. The Treasurer’s report was accepted. The Board was reminded that Friday, Nov. 11, is the Club’s Fall Social at Kathy Kennedy’s Wine Shop in Somerset. Members should be present by 5:30 p.m. Horton stated that the Christmas Social would be December 12 at their home. Bauer stated that three requests had been received for donations: the Rose Bowl Parade Float, Mary Greeley Foundation, and YSS to mentoring in the Stork’s Nest. The Board approved a $500 donation to mentoring in honor of Jane Acker. Guffy stated that the club needs five new members to earn a Presidential Citation. She suggested dividing club membership into nine groups of six members and have each group suggest possible new members. Miller stated that December 14 will be the date for the Club Election. He stressed the need to identify potential members between now and December. Ashley mentioned RYLA, involving Brian Berg and Luke Bauer. Elbert stated that the club needs to be sure that vocational assignments are correct on the Rotary Website, or if there are any needs to update that information. Seymour stated that Rotaract will be having a Christmas party. Two hundred food bags will be prepared for distribution to those needing them. Horton discussed the Special Olympics. She stated that there will be an Olympic Village in the Sun Room of the Memorial Union, and an Ames Day. There is a possibility that some money for this might be available from District 6000. Miller mentioned that Foundation Recognition will be given at the next meeting. Ames Morning Rotary has fourteen members. Mention was made of the District Quilt Square, which is due December 1. Oldehoeft stressed that newsletter assignments for December must be in to him by November 28. Discussion was held regarding Matching Grant Reporting. Carolyn Jons had submitted a final report for one grant, but efforts are still being made to chase down information on another grant. A Silent Auction item is needed by January 31, 2006, for the District Convention. The November 30 meeting of the club will be at Mary Greeley. Miller stated that the nominating committee will consist of Brian Dieter, Dean Harms, and Dave Benson. He also stated that the club needs a framework for the budget. Ziebold stated that financial support information for the past year has been submitted to the IRS. The meeting was adjourned at 7:56 p.m. Respectfully submitted, October 18, 2005 The October 18 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Lynette Seymour, Sandy Horton, Rick Elbert, Jim Ziebold, Arch Oldehoeft, Scott Sanders, and Terry Adams. The minutes of the September 13 Board meeting were approved as submitted. Ziebold presented the treasurer's report. The buck bucket cash was $203, and $950 in checks for hurricane Katrina relief. That amount will be passed on to FAMSCO. The treasurer's report was accepted. Seymour stated that she has visited with Kathy Kennedy regarding a fall social wine tasting event. The specific date will be set soon. The time generally runs from 5 -7 p.m. Sanders reported that 12 members had signed for Mortensen Road clean-up, and 6 members were present. The next Emergency Shelter involvement will be November 30. Adopt-a-Family for the Holidays should have a family by mid-November. Miller distributed sheets with the heading Why Join Your Local Rotary Club? listing many reasons, meeting time and place, members, annual dues, and local, youth, and international projects. He also distributed an eight-page handout showing Rotary basics. Rick Elbert is working with Bill Dreyer regarding vocational aspects. Seymour reported that the next Rotaract meeting is October 25. The club currently has 12 members, and is trying to recruit more. The Rotaract president is keeping all names on the e-mail list. Seymour will host a Rotaract soup supper at her home December 6. Horton stated that efforts began too late to get the desired amount of funds. The club may opt to support with less funds, or more participation. Oldehoeft mentioned classification changes through Rotary International. There will be recognition in November for club Paul Harris Fellows. There will be seven Paul Harris Fellows, two with one sapphire, four with two sapphires, and one with five sapphires. Pins are awarded at $1,000 levels up to $6,000. Ziebold will check the amount the Foundation has. November 9 is Foundation Day for A. M. Rotary. John Kleinschmidt will be the speaker. Jill Guffy will do the District Quilt square. The buck bucket received $217 for the Nevada fire victims. The Board voted to match that amount up to $400 and submit it to the Nevada club to pass on to the survivor. The Board voted to grant a leave of absence to Myrna Whigham from November I through March I. The club meeting for October 26 will be at Ames Middle School. November 30, Mary Kitchell will present an art tour at Mary Greeley. The Rotary deadline for matching grant reporting is nearing. R.I. is asking for reports on matching grants. Names mentioned were Dilys Morris and Carolyn Jons, with efforts for Chile and India. On November 10, the Iowa City Noon Rotary Club will observe its 90th Anniversary .Social hour beings at 6 p.m., and dinner at 6:45 p.m. Cost is $32.50, and it will be held at the University Athletic Club. The meeting was adjourned at 7:51 a.m. September 13, 2005 The September 13 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Lynette Seymour, Rick Elbert, Scott Bauer, Tim Ashley, Sandy Horton, Arch Oldehoeft, Scott Sanders and Terry AdamS. The minutes of the June 14 were approved as submitted. Ziebold was absent, so President Miller presented an executive summary of the club's financial status. Mention was made of inactive members who are two or more quarters behind in dues payments. Seymour reported that she had been busy working on Rotaract, but would try to bring up a fall social for the club. Sanders stated that the Mortensen Road date would be October 15, with a rain date of October 29. Members involved should be at the southeast corner of the Towers parking lot at 9:00 a.m. Bauer reported that there had been some requests for financial involvement. Ashley stated that the Rotary Exchange Student situation for Fiscal Year 07 would actually begin fall 2006. RYLA was mentioned. Seymour brought Rotaract up again, stating that there would be a Clubfest this Wednesday from 11 a.m. to 4 p.m., hoping to recruit new members. There was a request for more shirts, which are red with the Rotaract symbol on them. She stated that Rotaract is looking for opportunities for volunteerism, including possibly Mortensen Road, reading at McFarland Clinic, and Xicotepec. Ashley stated he had asked Tim Moody to sponsor Interact. The Special Olympics were mentioned, with the Club trying to get the District involved, then move requests up to Rotary International. Miller stated that the club has over 4,000 points to apply to Paul Harris involvement. He mentioned significant recognition in November. The Board passed a motion regarding using matching funds. The intake for hurricane relief in the buck bucket was $1528. The funds will go from District 6000 directly to the southern Louisiana district. The District stated that the centennial quilt did very well last year and an 8 1/2" cotton square is being requested to be in by December 1 for another quilt. The Board accepted with regret resignations from Carol Grant and Carol Elbert. Discussion was held regarding Rotary Club credit cards. It was determined that if the club used one, accumulated points could be used to send the incoming President to the Rotary International Convention. Miller will discuss the possibilities with Ziebold. Miller reminded the Board that the September 14 meeting will be in the Gallery, on the second floor of the Union. The meeting was adjourned at 7:50 a.m. Respectfully submitted, August 9, 2005 The Ames Morning Rotary Board of Directors met at the home of President David Miller on August 9, 2005. Those present were Dave Miller, District Governor Corliss Klaasen and his wife, Brian Dieter, Sandy Horton, Lynette Seymour, Jill Guffy, Jim Ziebold, Arch Oldehoeft, Rick Elbert, and Terry Adams. The Board was served dessert initially. The meeting was called to order at 8:00 p.m. District Governor Klaasen introduced himself and his wife. He then presented his areas of interest for the present Rotary year. Those topics included a Friendship Exchange to South Africa; the need for water, with Kenya being mentioned specifically; literacy; women in Rotary; attendance percentages; club projects; club mixtures, including age and nationalities; the Rotary Foundation and the Centurion mark; the Paul Harris Society; benefactors, which would mean one with a $1,000 bequest in his or her will. Scott Bauer and Chelon Stanzel are involved with the Foundation at the A. M. Club level. Newsletters, with Arch and the A. M. Rotary Web Page being mentioned specifically. The Group Study Exchange this year will involve the Philippines, with the trip there going from February 24 to March 24, 2006, and the trip from there going from April 8 to May 8, 2006. PETS was mentioned. The District 6000 Assembly will be Saturday, April 1,2006. The District 6000 Conference will be in West Des Moines at the Chariton on April 26 through 28. FAMCSO was mentioned - Fire and Medical Supply Company. The Rotary Youth Leadership Award Conference (RYLA). World Community Service was mentioned, with Past District Governor Dennis Skinner mentioned specifically. He mentioned a student's dictionary, designed for 3rd and 4th grade students, at $1.45 each, with a Rotary sticker on the inside. Rotaract was mentioned, and Lynette Seymour mentioned the food gathering. Interact was mentioned, and it was stated that the club is still trying to get started, but high school students in AIDes and area are very busy. Respectfully submitted, July 12, 2005 The July 12 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dave Miller, Terry Adams, Sandy Horton, Jim Ziebold, Rick Elbert, Jim Obrecht, Scott Bauer, Scott Sanders, Arch Oldehoeft, and Jill Guffy. The minutes of the June Board meeting were approved. The treasurer's report was approved. Involving committee reports, President Miller discussed his outlook for this year, looking at club organization infrastructure. He is looking to increase social activities, to six for this Rotary year. Horton mentioned Special Olympic needs. Tim Gartin will oversee adopt a family and teacher recognition. The financial committee will give advice on requests. New member orientation packets will be prepared. The Rotary Minute will be presented the second Wednesday of each month. The vocational committee will determine service to youth, community, the world, and each other. The classification committee will determine needs. Tim Ashley joined the Board at 7:20 a.m. Brief discussion was held regarding the Presidential Citation. Sheets were handed out with newsletter assignments for each committee, with the head of each committee to submit the information to Arch Oldehoeft for the newsletter on the assigned dates at the end of each month. Ames Morning Rotary received 100 Rotary Foundation recognition points which are available to be assigned to a member. 100 points can be assigned to an individual, not to the club. One point is worth $1.00. President Miller mentioned the District Governor's visit to the club on August 10. Discussion was held regarding a gift to the District Governor. Discussion was held regarding the Rotary Exchange Student project. Frydek Mystec has two females requesting time in Ames. Miller stated there is a possibility of a limit of one coming to Ames. The financial contribution will be about $1500. Myrna Whigham has agreed to take on student excellence work. Mention was made of the ISU – Rotary – Xicotepec meeting. President Miller will contact Sue Benson for further information. Horton brought up the Special Olympics, and mentioned sponsorship levels. The next Board meeting will be August 9. The meeting was adjourned at 7:55 a.m. Respectfully submitted,
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