Minutes of Board of Directors Meetings

June 14 , 2004

The June 14 meeting of Ames Morning Rotary Board of Directors was called to order at 7:05 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Miller, Kathy Kennedy, Scott Bauer, Brian Dieter, Chuck Gilarski, Arch Oldehoeft, Lynette Seymour, Carolyn Jons and Terry Adams.

The minutes of the May Board meeting were approved as submitted.

A leave of absence for Dave Benson from the last three weeks of May until the first of August was approved. A leave of absence for Jim Ziebold for meetings missed was approved.

Letters will be sent to two members in arrears on their dues, giving a payment deadline by June 30. Motion was approved.

It was noted that Rolfe Johnstad will be leaving for Las Vegas effective June 30.

A donation of $100 was sent to the new Iowa City Downtown Rotary Club, Kurt Kastendick, President, in recognition of their charter.

A brief discussion was held regarding the Uganda projects, involving Lorna Butler and Myrna Whigham.

Carolyn Jons gave an update on the Club's Literacy program. There are stickers for book donations. The committee has put the names of the club program speakers on the books for the past two months. Literacy will be promoted close to home through club members. The cost is about $6 per bag, which will be given at the child's or grandchild's six month age.

Discussion was held regarding the next Rotary year. The requirements for clubs with memberships between 51 and 150 is 3 accomplishments per category. Information is to be in to the District Governor by April 1. The District Governor will award a Centennial Citation for clubs meeting the accomplishments. The District Governor will visit the Ames Morning Club on August 9 and 10 - the second Tuesday and Wednesday of the month. On February 23, 2005, there is to be a joint meeting of all regional Rotary Clubs.

This week's meeting will involve community awareness and a club update. Discussion was held regarding Xicotepec vs. Uganda for the District.

President Harms mentioned that there is a request for the Club to be represented in the July 4 parade on Main Street. Two flag bearers are needed - for the American flag and for the Rotary flag.

The meetings was adjourned at 7:59 a.m.

Respectfully submitted,
Terry Adams, Secretary

May 18, 2004

The May 18 meeting of Ames Morning Rotary Board of Directors was called to order at 7:04 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Arch Oldehoeft, Dave Kraemer, Tim Ashley, Sandy Horton, Lynette Seymour, and Denise Schmidt. Brian Dieter was present from 7:35 a.m.

The minutes of the April 13 Board meeting were approved.

The treasurer's report was omitted, due to the absence of the treasurer for health reasons.

Ashley discussed Interact proposals. A meeting was held at the school. Printable brochures are available for students. Ashley reported that three teachers can be nominated for Teacher of the Year. There are two at present. Roland-Story will be involved. Teachers and administrators will be invited to breakfast.

Kraemer stated that there were twenty people at the last Ada Hayden work project. He would like to recognize the club volunteers for their community work on June 30. The large hanging issue at Ada Hayden is the bill. Noon Rotary pledge $20,000, Ames Morning $10,000, and District 6000 $5,000. The Country Landscapes bill is $38,979.10 + sales tax. $20,000 is nontaxable; the balance is taxable. President Harms stated that we must meet with Jim Mason. $20,000 is the maximum nontaxable amount.

The Ames Rotary Foundation group awarded three scholarships this year.

The clean-up day went well. There was discussion regarding limiting Ames Morning clean-up to Mortensen Road only, or community-wide. The Board agreed to limit it to Mortensen Road this fall.

Discussion was held regarding the July 4 parade in Ames. Farwell Brown will be the Grand Marshall of the parade. Leadership Ames is sponsoring the parade. The Club has received a letter from Leadership Ames regarding having a group march, or carry the flag. Monday, June 7, is the deadline for a response. Lynette will check with Rotaract regarding the parade.

Discussion was held regarding the new Rotary Club formed in Iowa City. It will be Iowa City's third Rotary Club. Kurt Kastendick is the President-Elect of the newly chartered club. It was stated that gifts would be nice, and cash would be helpful. $100 was the suggested amount. The Board approved a gift of $100.

April is Service Club Month. There will be a joint service club meeting at Gateway. Discussion was held regarding putting up boards, and discussing what other club are doing.

President Harms will talk to Brian Dieter regarding the February 2005 Centennial project. On February 23, 2005, the Rotary Clubs in Boone, Nevada, and Ames will meet. On February 5, at noon local time, all clubs around the world will meet.

Ames Morning Rotary was named first in District 6000 for membership growth.

Discussion was held regarding possible upcoming social events. Picnics are poorly attended. Recognition should be given John Lott on the Website as the club's music director.

Discussion was held regarding year end awards. President Harms will get a list to Sandy Horton. Denny Soderstrum will see to attendance awards. Awards will be presented at the June 30 meeting.

The next Board meeting is scheduled for June 8. Brief discussions were held regarding the next Rotary year. Dieter stated that we must consider commitments and discuss costs. Oldehoeft asked about possibly changing the meeting location. The last increase in dues was in 1998. The idea was put forth to increase the dues to cover parking costs. The literacy budget for next year will be $4,000.

The meeting was adjourned at 8:14 a.m.

Respectfully submitted,
Terry Adams, Secretary

April 13, 2004

The April 13 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:02 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms,Dave Miller, Jim Obrecht, Scott Bauer, Jim Ziebold, Denise Schmidt, Tim Ashley, Dave Benson, Lynette Seymour, Brian Dieter, Kathy Kennedy, Arch Oldehoeft, Sandy Horton, and Terry Adams.

The minutes of the March Board meeting were approved as amended.

President Harms mentioned the club Centennial Project, the Ada Hayden Park. The club's pledge toward this is $10,000, with a project total of $38,900. He stated that one way to make this fit the budget was putting in the physical labor, cutting back on outgoing costs for the project. He then commented on Ames Rotary Foundation scholarships. Club donations in the past were $500, and last year was $1,000. This year it will be back at the $500 level. Three scholarships were awarded. Jim Smith, Dave Kraemer, and Terry Adams serve on the board of that group. Clean-up Day for Mortensen Road will be Saturday, April 24, beginning at 9:00 a.m.

Horton and Benson discussed the District Convention. There are currently about 140 host spots open. Local club hosts are the Hortons, Harms, Bensons, and Jons. Harold Jensen and his wife are co-hosts with a noon club couple. There are currently 65 registrants for home hospitality. Invitations will go out next week. Sue Wuhs will be at Gateway with packets and a list of every guest and host. Directions to host locations will be given there. District Governor Denny Skinner e-mailed appreciation expressing appreciation for the cancellation of regular club meetings the week of the convention. Because of this, the Friday luncheon price has been reduced from $25 to $18. Initially, eight ushers were requested for Friday. The request has now been raised to ten.

Brief discussion was held regarding a new member fireside in May. Ames Morning Rotary has met its membership goal. The possibility of a spring picnic in lieu of a fireside was mentioned.

Ashley has talked to the Ames Noon club regarding Interact. There has been no progress on this project to date. There may be an effort to try something this summer, or wait until next school year.

Ashley stated that teacher's names for the Teacher of the Year awards have been submitted, one from Gilbert and one from Roland-Story. Plaques will be awarded, along with certificates.. Ashley stated that four candidates for Ambassadorial scholarship have been interviewed. It has been recommended that all four college students' names be forwarded to the District. He stated one student had a strong backing from President Geoffrey and Norman Borlaug. The scholarships amount to $25,000. He recommended that all four names be forwarded to the District. The District will screen the candidates, and provide awards to three or four.

There was a request for a $100 donation to the Ames Honors Banquet. Other requests have been received regarding the school library. A thank-you was received from last year's recipient, who will report to the club upon his return.

Dieter and Miller reported on the PETS conference. Dieter stated that the club budget will be a constraint for us. The club's excess funds come primarily from unused meals. He stated the club needs more funds. Literacy and Xicotepec are at the top. Miller stated that the vast majority of clubs in our district to projects to raise money. Such projects can be steak fries, raffles, or the chili feed in Nevada. Dieter stated that the district is striving to increase giving. The current average for A.M. Rotary is $125.38. He then passed the Centennial Citation sheet. He stated that A. M. Rotary has a high involvement in the Rotary Foundation.

Ziebold stated that $34 per quarter of each member's dues goes toward Rotary sponsored activities. Our club currently has $11,000 to work with. Each meeting costs $6.50 per member for breakfast and $1.20 for parking. He stated that the big expenses have been taken care of for this year. He stated that, from the $125 quarterly dues, $34 goes to Rotary International and District dues, and $91 goes towards meals.

About 60,000 Rotarians are expected to attend the Chicago Rotary International Convention next year.

The April 21 meeting is intended to be a meeting involving planning for the District convention. There will be an educational presentation regarding that at the meeting.

The meeting was adjourned at 8:07 a.m.

Respectfully submitted,
Terry Adams, Secretary

March 9, 2004

The March 9 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms,Dave Miller, Jim Obrecht, Scott Bauer, Jim Ziebold, Denise Schmidt, Rick Elbert, Kathy Kennedy, Arch Oldehoeft, Sandy Horton, and Terry Adams.

The minutes of the February Board meeting were approved.

Kennedy stated that the painting donated for the District 6000 conference auction was valued at $200.

Rick Elbert entered a request for money toward the Ames Little League sponsorship.

Horton reminded the Board about the Friday, April 30 hosting of guests for the District Conference.

Ziebold presented the treasurer's report. He stated that 45 were present for the Valentine dinner, 26 Rotarians and 19 guests. The Kenya well project is finally completed. He stated there was a $4,000 request for literacy. The club currently has $2,150 in First American Bank for literacy. He stated that at the end of February, club expenses slightly exceeded club income. Harms stated that the application for the Presidential Citation Award was sent in today. Discussion was held regarding Rotary International's timing of donations. The club will hold on to donations contributed after April 1, and make payment on July 1 toward the Rotary Foundation. Contributions must be made to the Rotary Foundation to be tax-deductible. The club's literacy amount is down to $2,100. Books cost $360 per year. Grant money has paid for them, but the fund is running out of money. Discussion was held regarding the annual Valentine party. The suggestion was made to cancel the regular meeting held on the same week as the Valentine party, and assess members the actual meal cost for the party. Discussion was held regarding Rotary International convention costs. The club currently pays all expenses, regardless of the convention location. Discussion was held regarding book donations to the club's program speaker. The literacy books are $5 apiece, and the suggestion was made to donate the books to the library in the name of the speaker. The club will check with Denise Schmidt before ordering more books. Club dues are currently $600 per year, including $500 plus $100 to the Rotary Foundation. Brian Dieter and Dave Miller will discuss this matter at the PETS meeting. Exchange student Marketa will be leaving April 5, going back home and studying for comprehensive exams. Expenses for the exchange student this year exceeded $1,500.

Ames cleanup day will be April 24.

Joel Rogers has volunteers to work with Tim Ashley regarding Interact. At present, Key Club is the only externally sponsored group at Ames High School. It was suggested the club have a faculty sponsor.

Schmidt stated a fireside for new members will be scheduled, probably in April. She stated it will involve a brief treatment of details, with no formal lecture.

The club meeting on the Wednesday just ahead of the District Conference would be informal, with no scheduled speaker. The possibility was also raised of having no meeting on April 28, but encouraging participation in District Conference activities for club members.

The meeting was adjourned at 7:53 a.m.

Respectfully submitted,
Terry Adams, Secretary

February 10, 2004

The February 10 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Jim Ziebold, Kathy Kennedy, Tim Ashley, Arch Oldehoeft, Dave Miller, Brian Dieter, Sandy Horton, Dave Benson and Terry Adams.

The meeting was called to order at 7:00 a.m.

The minutes of the January 13 Board meeting were approved.

The treasurer's report was received. Ziebold reported that assets are $7,000 ahead of this time last year. Discussion was held regarding what would be available to donate over the rest of this Rotary year. $10,000.00 is slated for the Ada Hayden Park Rotary Centennial project. Donations have totaled $808.00 to date.

There was a request from the literacy committee for $4500.00 for the Xicotepec Literacy project. This would include $3,600 for books, $200 for books for the speaker, $200 to go to Rotarians who have children or grandchildren, and $500 for books for the school library. At present, $2500.00 is set aside. The motion passed. The Board was informed that there are no slots available for anyone from the ISU Rotaract Club to make the trip to Xicotepec. They are already filled. There was a request from ACCESS for financial assistance for their newly purchased residence shelter. The building was purchased for $400,000.00, but money is needed for remodeling and updating. The total amount needed was estimated at $600,000.00 The Board approved a donation of $500.00. Steven Smalley willl be a Student Ambassador to Great Britain, Ireland, and Wales. The Board approved $100 toward his costs. Discussion was held regarding contributions to the juvenile diabetes association. The Board stated that Buck Bucket donations will go toward that account.

Tim Ashley discussed an Interact program for Ames High School. The school currently has a Key Club. Tim was given the go-ahead to look into the formation of a club, and inform the club during the Rotary Minute at the February 18 meeting.

President Harms showed the letter received from Kenneth C. Shaw, Chair of the UNA High School Essay Contest, thanking the Ames Morning Rotary Club for its donation.

Discussion was held regarding Harold Jensen and the Story County Coalition for Disaster Recovery. The Board passed a motion to continue involvement.

Leaves of Absence were granted to Jim Dickson for 3 months and Myrna Whigham for 6 weeks, both beginning on January 21.

Dave Kraemer discussed the Noon Rotary Club donation of $5,000 toward the Ada Hayden Park project, and mentioned the approaching Ames clean-up day. There will be a meeting February 26. The tentative date for clean-up will be post-Veishea weekend.

Horton reported that 45 persons are signed up for the Rotary Valentine Dinner at Aunt Maude's. This includes 27 club members.

Dave Benson stated that 25 to 30 host houses will be needed for the District 6000 Convention. He stated this should amount to 5 homes in Boone, 5 homes in Nevada, 5 to 10 from Morning Rotary, and 10 from Noon Rotary. There will be a fireside at Benson's for new members. Dave Benson is waiting for the date to be set.

Regarding the Friendship Force, Russia exchange program, President Harms stated we were not open to hosting 23 Russians for three weeks.

Kathy Kennedy, Jill Guffy, and Dean Harms are planning the art project and poster description for the District 6000 Convention.

The Board voted approval of a new member.

The meeting was adjourned at 8:06 a.m.

Respectfully submitted,
Terry Adams, Secretary

January 13, 2004

The January 13 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:02 a.m. in the Pine Room of the Memorial Union.  Those present were Dean Harms, Dave Kraemer, Dave Miller, Scott Bauer, Jim Obrecht, Brian Dieter, Kathy Kennedy, Arch Oldehoeft, Sandy Horton, Dave Benson and Terry Adams.

The minutes of the December Board meeting were approved.

There was no treasurer's report.

Dave Kraemer said the van for the Rotary Christmas family was filled with gifts.  This should be reported to the club during the Rotary Minute.  The spring clean-up was mentioned.  The Morning Rotary Club has agreed to partner with the Noon Rotary Club for the Ada Hayden Park Rotary Centennial project.

Sandy Horton discussed the home hospitality on Friday, April 29, for the Rotary District Convention to be held in Ames.  Fees would be $10 per adult and $5 per child.  There could be from 300 to 500 couples in attendance.  There is a need to find host families, with volunteers from Ames Morning Rotary, Ames Noon, Rotary, Boone Rotary, and Nevada Rotary.  Registration materials for the District Convention must be in by February 1.  The next meeting of the planning committee will be February 15.  Dave Benson and Sandy Horton are the contact people for the District.  Bed and Breakfast would run $50.  President Harms stated that District Governor Dennis Skinner wants a display from each club documenting the club's success toward a project.  This could be a poster board or something similar.  He also wants each club to donate an art object for a silent auction, with each object ranging from $300 to $500 in value.  There was a suggestion that the Friday noon luncheon at Gateway could be the meeting of that week for each club.  Discussion was held regarding Ames Morning's doing so.  No decision was made at this time.

The Ames Morning Rotary Valentine Dinner will be at Aunt Maude's on Thursday, February 12.  The restaurant requires a $100 deposit, and a guaranteed minimum income of $500. Last year our club had 39 in attendance.  The room used will hold from 40 to 45 persons. Chicken entrees will cost $22, prime rib or pork chop dinners will cost $24.  Club members will be covered, but will be billed for spouses.  The total bill will run $30, including gratuity.

ACCESS is requesting donations toward the purchase of their new location.  It needs to raise $600,000.  It serves about 1,000 clients per year.  Further discussion was tabled until the return of Jim Ziebold, treasurer.  The Board had generally positive feelings about a donation, awaiting the treasurer's input.

President Harms stated that Marketa is doing well in Ames, and will be moving in with her new family on February 1.

President Harms passed out a list indicating the club goals for 2003 - 2004.  He mentioned having a certificate for donors for polio eradication.

Discussion was held regarding a teacher of the year award. President Harms indicated there could be a difficulty with this because of decisions of the teachers' union.  The Board voted to award $100 per recognized teacher, one each from Ames, Gilbert, and Story City.

The next Board meeting will be February 10.

The meeting was adjourned at 7:46 a.m.

Respectfully submitted,
Terry Adams, Secretary

December 15, 2003

The December 15 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Club members present were Tim Ashley, Dave Benson, Brian Dieter, Chuck Gilarski, Dean Harms, Sandy Horton, Kathy Kennedy, Dave Kraemer, Dave Miller, Jim Obrecht, Arch Oldehoeft, Denise Schmidt, and Jim Ziebold.

The minutes of the November 17 meeting were approved. Jim Ziebold gave the treasurer's report. At the end of November, the year-to-date gross income was $18,802 and the net income was $4,155.

Ames Noon Rotary Club members Dave Carlyle and Joyce Durlam were present to discuss possible cooperation between our clubs on the Ada Hayden Centennial Project. Our club has committed $10,000 to this project. The Ames Noon Club is committing $20,000 to $25,000 and is applying for a matching grant of $5,000 form Rotary District 6000. Development of the "north overlook" in Ada Hayden Park was specifically mentioned as a project of interest. Other projects are also possible. The Board voted to partner with the noon club in funding the Centennial Project.

Dave Kraemer reported a significant number of sign-ups for providing gifts for our Christmas family. Everything appears to be on schedule.

The club Christmas party will be in Sandy Horton's home on Wednesday, December 17, starting at 7:00 pm. Attendees are asked to bring appetizers and/or a drink to share. Blair Brewer will bring wine. The City of Ames parking restrictions will be waived on both sides of Country Club Boulevard.

Chuck Gilarski reported that things are going well for our exchange student, Marketa Deveckova, from the Czech Republic. She is now at the halfway point of her visit and a second host family has been identified. They are still working out plans for when the switch will take place to the second host family. Sandy Horton is working on purchasing a Christmas gift for Marketa. ($70 has been previously allocated by the club for a Christmas gift). There was some discussion about the "stipend deficit" gift of $135 that the club plans to give Marketa at some point in the future.

District Governor Denny Skinner asked if our club would serve as a host for the District Convention to held April 30 - May 1 in Ames. Our specific duty will be to provide "open houses" on Friday night, April 30. A planning meeting will be held at Gateway Center on January 11.

Denise Schmidt stated that three new members (Jill Guffy, Scott Sanders, and Joel Rogers) will be inducted during our next Rotary meeting. Carol Elbert will join our club in January. This will bring to seven the total of new members who have joined our club this year (the other new members being Mary Harms, Angie Weber, and Dale Ruigh). The "Be My Guest" cards are ready and will be included in the next billing for quarterly dues. A "fireside orientation event" will be held in the near future (perhaps in February) for new members and their sponsors. Dave Benson will host the event at his home.

Dean Harms received several requests for contributions. Jane Acker requested funding for the Youth and Shelter Services of Ames to defray the cost of a Gala Banquet for the mentors and mentees project. The Board voted to provide $750 but noted that it is a "one-time" donation since the policy of the club is not to fund operating costs. A request from ACCESS was tabled until the next meeting. A request for funds from the Rose Bowl Committee for a Rotary float was denied. The Board voted to contribute $100 to Model United Nations of America.

The meeting adjourned at 8:07 am.

Respectfully Submitted
Arch Oldehoeft and Jim Obrecht
Secretaries, pro tem

November 17, 2003

The November 17 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Jim Ziebold. Kathy Kennedy, Tim Ashley, Arch Oldehoeft, Chuck Gilarski Brian Dieter, Sandy Horton, Dave Benson and Terry Adams.

The meeting was called to order at 7:04 a.m.

The minutes of the October 20 Board meeting were approved.

The treasurer's report was received. Ziebold stated that expenses included food costs for two Rotaract meeting per month.

Dave Benson stated that Denise Schmidt was in Scotland. He showed a sample of the "Be My Guest" card, which should be used for potential new Rotarians, making them a guest of the club, not of the proposer. The front desk must know of this situation. President Harms stated that streamlining with be discussed at the annual meeting on November 19. Discussion was held regarding reading a proposed member's name twice, or using the internet to provide at least one reading. It was stated that $100 will be used from the Club funds for the next ten new members to Rotary International. A Fireside for new members will be held, possibly in January. Discussion was held regarding e-mail addresses of Morning Rotarians. One, and possibly two, members do not have an e-mail address.

Sample ballots for the upcoming election were distributed and discussed.

President Harms stated that Chelon Stanzel and John Ziegenbusch are the new co-chairs for the Rotary Foundation committee.

Dave Kraemer discussed options regarding the Ada Hayden Centennial project. Sponsorship possibilities include stone outcroppings on the park overlook sites; tree plantings, stone markers along the heritage trail, or a fishing pier, which was estimated at $15,000 per pier. We are still waiting for specific cost figures from Country Landscapes. More will be decided at the December or January meeting.

Discussion was held regarding the Christmas Family. This project will be assigned.

Dave Kraemer and Russ Cross are working on setting up a spring major clean-up in Ames.

Chuck Gilarski moved to increase the stipend for Marketa, to include a Christmas gift and an Ames High School ring. The motion was passed.

The Board approved Joel Rodgers as a new member.

The Board declined a request for funds from the Ames Education Foundation.

It was stated that future Board meetings will be held on Tuesday mornings. January 2004 will be on the second Tuesday, but other Board meetings will be held on the third Tuesday of each month.

The meeting was adjourned at 8:05 a.m.

Respectfully submitted,
Terry Adams, Secretary

October 20, 2003

The October 20 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:03 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Jim Ziebold, Denise Schmidt, Kathy Kennedy, Arch Oldehoeft, Sandy Horton, Dave Benson and Terry Adams.

The minutes of the September 15 Board meeting were approved.

Ziebold submitted the treasurer's report, and stated that the I.R.S. Form 990 had been sent in last week. He also stated that the amount collected in the buck bucket at the last meeting for UNICEF was unknown, and would not go through the club's books. There will be an attempt to learn the amount donated.

Kraemer stated that Nancy Carroll will be the speaker at the October 29 meeting. She will be speaking on the Ada Hayden Park (and A. M. Rotary Centennial) project. A field trip has been scheduled for 9:00 a.m. on Saturday, November I. The location to park and begin the trip will be announced. Kraemer reminded the Board that the Mortenson Road clean-up is this Saturday. Volunteers are to meet at 9:00 a.m. at the southeast corner of the towers parking lot. A. M. Rotary is responsible for the Emergency Shelter Project on October 29. Three members have already signed for this duty. Ziebold moved, Horton seconded to have the orange cups and buck bucket money counted for the UNICEF donation, and that the club will add whatever funds might be necessary to reach $100.00. Motion passed. Jane Acker will be asked to give a club update on the YSS status from our club next month.

Oldehoeft handed out the first trial virtual newsletter. The virtual newsletter will be available on the club website. The newsletter announcement will be on line, and members may line in from the A. M. Rotary website.

The club meeting for December 24 has been cancelled, but the board voted to hold a meeting on Decmeber 31.

In September of 2004 Ames Morning Rotary will help host 20 South African Rotarians about four days or so. More information will follow.

Schmidt stated she will have a post-club follow-up to visitors who are potential Rotarians. There was a brief discussion regarding classifications. Harms pointed out that Rotary International is a bit more lax on that point. The Board approved two proposed new members. Carol Grant was granted a leave of absence from 10 November through I May, as well as a leave of absence to Harold Jensen until his return from hurricane damage repair on the east coast.

The Rotary Foundation will be involved in the Rotary Minute once every six weeks. There are three Paul Harris awards to be recognized. President Harms will used the recognition as part of the Rotary Foundation pep talk. It was noted that Ames Morning Rotary has 87% of its members as sustaining Paul Harris donors. Harms will also give recognition to John Ziegenbusch for his Polio Plus efforts. President Harms has a plan for the Foundation lottery. There is a credit amount of $2, 100 for a new member incentive, whereby they can donate $20 and receive an $80 credit. He is planning a one page letter regarding the Paul Harris Foundation to each new member.

The Nominating Committee submitted Tim Ashley, Lynette Seymour, and Scott Bauer as candidates for the Board for the upcoming fiscal year, and Dave Miller as President-Elect.

There will be a District 6000 meeting October 21 at Altoona. Harms plans to attend.

The meeting was adjourned at 8:02 a.m.

Respectfully submitted,
Terry Adams, Secretary

September 15, 2003

The September 15 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Jim Ziebold, Denise Schmidt, Kathy Kennedy, Tim Ashley, Arch Oldehoeft, Chuck Gilarski Brian Dieter, Sandy Horton, Jim Obrecht and Terry Adams.

The minutes of the August 18 Board meeting were approved.

In giving the treasurer's report, Ziebold stated that some bills were very late in arriving. President Harms mentioned that the club now has two Paul Harris credits.

Gilarski reported that there was a picnic, which included exchange student Marketa, in Knoxville on the 14th of September. There was a need to pay her insurance. She will be returning to the Czech Republic around the 1st of May to take required tests. Discussion was held regarding the club's Bed and Breakfast standing. It has been used twice. Any action on selling Christmas wreaths was tabled. There will be a trip to Xicotepec, Mexico, during spring break. Jane Acker will strive to connect the class here with students there as pen pals.

A new member will be inducted on 24 September. Comments were made on following up on visitors as potential members. Schmidt presented printed sampled of "Be My Guest" cards which could be sent to members along with their bills, encouraging them to bring guests. The Board accepted with regret the resignation of Dawn Hayslett.

Kraemer stated that Mortensen Road clean-up will be Saturday, 25 October.

Discussion regarding a possible donation to Beloit was tabled for now until the Foundation budget is set.

A strong thank-you was expressed to Sandy Horton for the Tail Gate party at her home.

At present, two students are scheduled for Education Day on 24 October: Sarah McClanahan and Austin Mehn. Marketa' s name was suggested as another. The deadline for registration is 23 September.

Dieter held discussion regarding future schedules. On 1 October the club will be back in the Campanile Room. The need was expressed for the Rotary Centennial Project orientation. Kraemer suggested Nancy Carroll speak on a Wednesday meeting, then conduct a field trip to Ada Hayden Park on the following Saturday, with a follow-up at the next Wednesday meeting. Two meetings in the future will be out-of-Union: November 12, when the club will meet at Gallery 319, and December 3, when the club will meet on McFarland Clinic Pediatrics, regarding literacy.

Kraemer mention an all-service club board possibility. The Board discussed the possibility, stating that, should one be established, quarterly meetings should be satisfactory.

It was stated that AI Hermanson will be missing meetings for a period of time due to extensive post-storm cleanup He stated he should probably be back in about two months.

The meeting was adjourned at 7:58 a.m.

Respectfully submitted,
Terry Adams, Secretary

August 18, 2003

The August 18 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Jim Ziebold, Denise Schmidt, Kathy Kennedy, Tim Ashley, Arch Oldehoeft, Chuck Gilarski and Terry Adams.

The minutes of the July 14 Board meeting were approved.

In presenting the treasurer's report, Jim Ziebold stated that expenses were high because District 6000 dues and Rotary International dues were paid.

For community services, Dave Kraemer proposed asking or "requiring" each Rotary member to do some community service each year. Involvement includes Mortensen Road cleanup, the Ames homeless shelter, and Jane Acker's involvement with mentoring. The motion was made that the club support Jane's mentoring program by soliciting volunteers. The suggestion was made that community service projects be presented to the club through the Rotary minute. Further discussion included encouraging members in YSS mentoring project. The motion was passed. Nancy Carroll will be available in late November or early December to present information on the Ada Hayden Park project. Dean Harms showed the "simplified" grant application, consisting of II pages. The grant application must be a project that Rotary sponsors.

For international services, Chuck Gilarski stated that an exchange student will be arriving this week from the Czech Republic. John and Janet Lott will be the host family. She will be a sophomore at Ames High School. It was suggested that the student be a guest at the Horton tailgate party .Gilarski discussed the paperwork problems, including a post office holding certified mail for 13 days, and Loring Miller preferring choices of students be made from his list. Gilarski stated that this student is from Ames' sister city .

Ashley mentioned that children of Rotary members are eligible for the Youth Leadership Conference. He will start talking with the guidance counselor at Ames High School.

Sandy Horton could not attend the meeting, but mention was made of the tailgate party .Costs are $5 per member and $3 per child, and will go on attending members' bills. The Board approved having beer available at the tailgate. The party will begin at 11:00 a.m. at the Horton residence.

For the Rotary Foundation, it was pointed out that donations must go through Rotary International, then come back as a grant, in which case the donation is deductible. The club currently has $2595 on hand, just starting this fiscal year. Two-thirds of the club members are Paul Harris Fellows or sustaining members. Arch Oldehoeft passed around a card he received from an Iowa City Morning Rotarian at the State Fair Rotary booth. It was a "Be My Guest" card, to be presented to potential new members. It invites the potential new member to attend a club meeting, and the club will pay for the meal, not the host Rotarian. Dean Harms mentioned the "Rotary Lottery" as a means to get money to donate to the Foundation. A form of the "Be My Guest"'card will come to each Morning Rotarian in the next billing.

For the District Conference next spring, the desire is for each club to donate an art object in the $500 to $1,000 range from a local artist to be auctioned. Denise Schmidt suggested asking students in the College of Design. Kathy Kennedy mentioned Bill Lee.

Discussion was held regarding attendance. Gilarski suggested recognizing perfect attendance each month. The meeting was adjourned at 8:06 a.m.

Respectfully submitted,
Terry Adams, Secretary

July 29, 2003

The July 29 meeting of the Ames Morning Rotary Board of Directors with the District Governor was held at the residence of President Dean M. Harms. Those present were District Governor Denny Skinner, Kathy Skinner, Dean Harms, Dave Kraemer, Brian Dieter, Sandy Horton, Dave Benson, Jim Ziebold and Terry Adams.

The group visited while dining from 6:30 to 7:10 p.m.

The meeting began at 7: 15 p.m.

Discussion was held regarding the student exchange program, involving the status of the Ames Morning Club and problems with Fredik Mystik (Ames' sister city.)

DG Skinner stated that the District 6000 directory will be subject to monthly change. Attendance records will not be on the District web site, but must be faxed in.

Matching grants were discussed briefly.

Discussion was held regarding the Rotary Centennial Project. Kraemer mentioned the Ada Hayden Park project, and the possibility of Ames Noon also being involved. DG Skinner stressed that the Centennial Project must be registered with Rotary International by the end of June 2004. If It is not, there will be no matching funds.

Youth involvement was the next discussion. RYLA (Rotary Youth Leadership Award) was brought up. Awards can be $55 or $60 per student, and children of Rotarians are eligible. October 14 or 15 were the dates mentioned.

Chuck Gilarski joined the board at 7:40 p.m.

Ambassadorial Scholarships were the next topic. In this situation, recipients cannot be children of Rotarians. Youth exchange, Interact, and Rotaract were touched upon briefly. It was stated that the Ames Rotaract Club went dormant last year. Mention was made that meeting dates can be monthly. Weekly meetings are not required. The comment was made that PDG Muston feels that students should get credit for working, such as the Xicopetec project.

Upcoming District events were mentioned. PETS (President-Elect Training) will be 25 March. Assembly will be coming up. The District 6000 Conference will be held in Ames. Ames Morning, Ames Noon, and Nevada Rotary Clubs will be co-hosts. The Foundation Seminar - the regional foundation membership seminar, will be in October or November.

The Family of Rotary Committee was mentioned. Ames Morning Rotary already has that committee.

Regarding matching grants, if the club is interested, we should let DG Skinner know. Checks to the world fund match $1 for each $1. Our club has done that with the Kenya well project.

The Group Study Exchange team will be going to Mexico, and one will be coming to this country. The trip will take four to six weeks, and the group should be made up of young professionals, age 25 to 35.

Brief commentary was made regarding staffing the Rotary Booth at the Iowa State Fair Saturday, August 9. At the time of this meeting, Carla Espinoza was the only one signed in.

Jim Christy will be the Governor's Representative when one is needed.

The possibility of a Story City Rotary Club was mentioned.

The meeting was adjourned at 8:05 p.m.

Respectfully submitted,
Terry Adams, Secretary

July 14, 2003

The July 14 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Dean Harms, Dave Kraemer, Arch Oldehoeft, Denise Schmidt, Tim Ashley, Sandy Horton, Dave Benson, Jim Ziebold and Terry Adams.

The minutes of the previous meeting were approved.

The Board granted a leave of absence to Craig Marrs from 1 July to 1 November, as he is training for a triathlon. The Board recognized the move of Jim Judy to Ft. Madison effective 1 August. The Ft. Madison Rotary Club will receive a letter of recommendation regarding his membership. The Board also voted to cease membership effective 30 June for Craig Rupp.

Dave Kraemer discussed Morning Rotary's Centennial Project at Ada Hayden Park. He stated that he, Dave Miller, and Dave Benson, met with Nancy Carroll regarding potential projects. It was suggested that Nancy Carroll be invited to speak at a club meeting in November, outlining options. The park will be open to the public beginning December. It was noted that the Noon Rotary Club had also shown interest in making Ada Hayden part of their Rotary Centennial project.

Discussion was held regarding the annual picnic. Horton suggested holding an I.S.U. tailgate in lieu of the picnic, probably on 6 September for the Ohio game.

Discussion was held regarding District Governor Skinner's visit at the end of July. Topics included where the Board will meet with him on Tuesday evening, and possibly gifts for the District Governor and his wife.

Dean Harms stated that the Rotary Bell has been received by the Fredik Mystik Rotary Club.

Dean Harms mention that Ames Morning Rotary's participation in the student exchange may have been mishandled elsewhere, and that our club may be considered past the deadline.

The statement was made that, according to the I.R.S., for a gift to Rotary to be tax deductible, it must be made to Rotary International, and not to any other Rotary source.

Mention was made that the Memorial Union will not be available for meetings on 20 August, when the club will meet at Beloit, 1 October, and 12 November

The next Board meeting will be 18 August in the Pine Room of the Memorial Union.

The meeting was adjourned at 7:502 a.m.

Respectfully submitted,
Terry Adams, Secretary