June 14, 2005 

The June 10 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:04 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Jim Ziebold, Dave Kraemer, Jim Obrecht, Terry Adams, Denise Schmidt, Sandy Horton, Rick Elbert, Tim Ashley, Arch Oldehoeft, Lynette Seymour, and Jill Guffy.

The minutes of the May 10 Board meeting were approved.

Ziebold submitted the Treasurer’s report. He stated that, as of the end of May, there were two outstanding debts – the teacher’s recognition and the Uganda Grant. The reserve fund currently stands at $10,784.87. The Treasurer’s report was accepted.

Discussion was held regarding membership and past-due payments.

The Board approved a $100 sponsorship for the United Way campaign video.

Discussion was held regarding an induction date for a new member.

Guffy stated that five anticipated spaces for Ugandan visitors had been lost. She stated that four single rooms were needed for the evening of June 24 and 25, and the morning of June 26. She will bring this up at the next Club meeting.

Discussion was held regarding the literacy service grant. Ziebold met with Carolyn Jons and talked with Del Bluhm. He stated that all moneys are set aside in separate accounts. The goal for the grant is July 1.

The meeting was adjourned at 7:52 a.m.

Respectfully submitted,
Terry Adams, Secretary

May 10, 2005

The May 10 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Dave Miller, Jim Ziebold, Rick Elbert, Sandy Horton, Dean Hanns, Lynette Seymour, Arch Oldehoeft, Denise Schmidt, Tim Ashley, Scott Sanders, Jim Obrecht, Jill GutTy and Terry Adams.

The minutes of the April 12 Board meeting were approved as amended.

The treasurer's report was accepted as submitted. He stated that three checks had not yet been drawn, and the club had about $1,000 additionally available for donations. Seymour stated that the A. M. Club agreed to pay $10 per Rotaract shirt. Five members were mentioned as being past due on their dues. Letters will be sent to them.

The Board voted to contribute $100 to the Moingona Council of the Girl Scouts.

Mention was made regarding the Women's Center of Central Iowa, in Nevada. The Board felt more information was needed, and no action was taken.

Sanders discussed the Uganda visit coming up on 24 and 25 June. The hosts will pick up the visitors on Friday on their own. Saturday possibilities mentioned were a tour of Mary Greeley, the Reiman Gardens, and Virtual Reality. Myrna Whigham will be gone from Ames until 15 June. There will be 22 visiting from Uganda. Additional discussion was held regarding the Reiman Gardens, including the possibility of lunch there. The A. M. Club picnic will be at Inis Grove, beginning at 5:30 p.m. A shelter has been reserved. The decision was made not to offer pork. A sign-up will be needed to determine the count for the picnic. It was stated that the visitors will be presented with A. M. Club banners, probably one per club represented in Uganda.

The literacy grant was mentioned. There will be some checking on accounting. Working with teachers is involved, along with outstanding paperwork.

A leave of absence was granted to Johnny Pickett, from 16 March through 31 December 2005.

Teacher recognition will be the second Wednesday in June.

Miller passed out club planning for 2005-06.

Adams will have attendance records ready for perfect attendance awards.

The meeting was adjourned at 8:02 a.m.

Respectfully submitted,
Terry Adams, Secretary

April 12, 2005 (Ammended May 10, 2005)

The April 12 meeting of the Ames Morning Rotary Board of Directors was called to order at 7:04 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Scott Bauer, Jill Guffy, Dean Harms, Jim Obrecht, Terry Adams, Lynette Seymour, Rick Elbert, Jim Ziebold, Dave Kraemer, Denise Schmidt, Arch Oldehoeft, Sandy Horton, and Scott Sanders.

The minutes of the February 8 Board meeting were approved as submitted.

The treasurer’s report was accepted as submitted. Discussion was held regarding club funding status for the Ames Rotary Scholarship Fund.

The Board approved another year’s membership on the Scholarship Board for Dave Kraemer and Terry Adams.

The Board approved membership for three proposed new members. Induction of the new members will be conducted at the April 22 meeting.

Discussion was held regarding various funding requests. Habitat for Humanity needs liaison and $1,000 in funding. The Noon Rotary Club authorized $3,100 to match the District 6000 grant of $3,100. The upcoming District Golf Outing to be held in Ames was mentioned. Jill Guffy will contact Jim Black regarding the Habitat for Humanity request. There was a request for funding for the Boys and Girls Club. Horton Moved, Guffy seconded, that the club fund $260 more toward Red Cross, $250 for the Boys and Girls Club, $500 for Habitat for Humanity, $50 toward the Rotary Golf Outing, and hold $400 for teacher recognition. Motion passed.

Regarding the Uganda visit, there will be 15 single visitors and 7 couples. Half of the homes needed are available to date. There will be a picnic at the Inis Grove Walnut Shelter Saturday night, June 25, from 5:30 – 8:00 p.m.

Kraemer reminded the Board of the Mortensen Road clean-up Saturday, April 23, beginning at 9:00 a.m.

Seymour stated that there are four new members of Rotaract. Angie Weber, Lynette Seymour, and David Miller are advisors.

The comment was made that next year’s Presidential Citation will include Rotaract.

The meeting was adjourned at 8:02 a.m.

February 8, 2005

The February 8 meeting of Ames Morning Rotary Board of Directors was called to order at 7:04 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Dave Miller, Dean Harms, Terry Adams, Dave Kraemer, Sandy Horton, Lynette Seymour, Jim Ziebold, Arch Oldehoeft and Denise Schmidt.

The minutes of the January 11 meeting were approved as submitted.

The Board accepted with regret the resignation of Beth Cross, effective, at her wish, as of December 31, 2004. The Board granted a leave of absence to Dean and Mary Harms from February 9 through March 9.

The Board agreed to a $100 sponsorship of the AHS Model United Nations.

Ziebold presented the treasurer’s report, and stated that donations had been received from some members beyond the buck bucket amount for tsunami relief. There was brief commentary of the Centurion donations. Ziebold will submit funds to meet or exceed the club’s goal. The treasurer’s report was accepted as presented.

Sue Benson will be traveling to Xicotepec March 12 through March 20. She will be taking one box containing clothing and toys. Rotarians will be asked to submit items to be taken on March 2 and March 9.

Kraemer stated that the copy deadline for the Rotary History section will be the end of this week. Items discussed were Xicotepec, the Kenya well project, Uganda teaching materials, and club involvement with exchange students. Also mentioned were the club’s sponsorship of Rotaract, and the new Rotary Club in Frydek Mystik, which was chartered April of 2001.

Horton stated that there will be 42 at the A. M. Rotary Valentine dinner. Each member will receive an $8.00 credit toward meal cost.

The Red Cross Heroes project was mentioned, with five Wednesdays in March for possible contributions. Since spring break occurs in March, there was discussion about not meeting on March 16.

The meeting was adjourned at 7:40 a.m.

Respectfully submitted,
Terry Adams, Secretary

January 11, 2005

The January 11 meeting of Ames Morning Rotary Board of Directors was called to order at 7:07 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Dave Miller, Terry Adams, Dean Harms, Sandy Horton, Arch Oldehoeft, Dave Kraemer, Jim Ziebold, Denise Schmidt, Tim Ashley and Doug Ward. The minutes of the December 7 meeting were approved as submitted.

Dieter read a letter received from the West Liberty Rotary Club in Coralville congratulating our club on its 16th anniversary.

Ziebold presented the treasurer's report. He stated that Paul Harris donations are tax deductible and were put on the dues statements prepared last week. Discussion was held regarding an audit for the club. Harms moved, Ziebold seconded, to have an audit committee composed of three persons appointed by the club president. Motion passed.

A letter was received from District 6000 regarding disaster relief. The club will solicit $5 per member in January to support Rotary Zone 6 water resources. Contributions to the Buck Bucket for the next two weeks will go toward this cause.

Discussion was held regarding the Rotary Scholarship Foundation. This is a joint project of the two Ames Rotary clubs. If funds are donated to the world fund, they can bounce back to the District. Discussion was held regarding amending the by-laws to the Scholarship Foundation. It was stated that Dave Benson was dubious about this. Miller will continue to investigate this possibility. Oldehoeft suggested setting up a fund within the club. The club is tax-exempt. Miller moved, Horton seconded a motion to look into the concept of tax deductibility for this activity. The club will continue to fund the Rotary Scholarship Foundation at $500.

It was stated that Sue Benson has been accepted for the Xicotepec program.

Jim Dickson was granted a leave of absence through the end of May, 2005.

Ward discussed the Red Cross Heroes donation. Any person or group contributing $1,000 is declared a Red Cross Hero. This is for the March fund-raising effort for the Lincoln Way Chapter. All but 13% of the funds received remain with the Lincoln Way Chapter. Harms moved, Adams seconded a motion to promote the funding of the Red Cross. At least two buck buckets were be passed in March toward this effort.

Horton discussed the Club Valentine Dinner at Aunt Maude's. It will be Tuesday evening, February 8, at 6:30 p.m. Each club member will received the regular credit for his or her meal, and then be billed for the difference in cost. Meals are estimated at $35, and members' credits are $7.25 per meal.

Harms mentioned the Club History Committee activities, and will secure a list of all Club Presidents and current and former members.

There was a funding request for YSS mentoring dinner by Dave Kraemer, through Jane Acker. There will be 1200 potential attendees at the April event. Horton moved, Schmidt seconded that the club donate $500. Motion passed.

A brief discussion was held regarding guest and visiting Rotarian meal prices, pointing out that parking ticket costs on the Union ramp must be included. Harms moved, Horton seconded to raise guest fees to $9. Motion passed.

The meeting was adjourned at 8:08 a.m.

Respectfully submitted,
Terry Adams, Secretary

December 7 , 2004

The December 7 meeting of Ames Morning Rotary Board of Directors was called to order at 7:02 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Dean Harms, Tim Ashley, Jim Obrecht, Scott Bauer, Lorna Butler and her guest, Colleen Rogers, Jim Ziebold, Sandy Horton, Lynette Seymour, Scott Sanders and Terry Adams. The minutes of the November 9 meeting were approved as submitted.

Butler and Rogers distributed printed information regarding three alternative collaborative projects for Uganda. Discussion was held regarding a grant from the Club, a matching grant from District 6000, and a matching grant from Rotary International. One proposal would need about $8,000, and the other two $7,000 each. Dieter stated that the R.I. matching grant group meets twice a year, and its next meeting is early January.

Ziebold presented the treasurer’s report. Last month $499.32 went to McFarland Clinic books for newborns. Ziebold stated that the financial picture is good right now. Horton moved, Harms seconded, to take $500 from the $2500 early reading commitment fund to cover last month’s costs. It was stated that the $2500 had been sitting unused for several years. Motion passed. There was discussion about reimbursing for the Xicotopec books. Ziebold stated that Rotary serves 2,048 breakfasts in one year. Breakfast costs will be going up for the club. Harms moved that dues be raised from $125 per quarter to $150 per quarter, which will be the first dues increase in several years. Motion passed.

Seymour passed the list for a YSS family around the Board. She stated the YSS Christmas for these families will be on a Wednesday. Harms moved, Seymour seconded, that the Buck Bucket donations on 15 December be used for the family. Motion passed.

Dieter stated that Larry Elphic would be inducted on 8 December.

It was stated that an audit verification committee will check the club’s bookkeeping.

Meeting was adjourned at 8:12 a.m.

Respectfully submitted,
Terry Adams, Secretary

November 9, 2004

The November 9 meeting of Ames Morning Rotary Board of Directors was called to order at 7:00 a.m. in the Pine Room of the Memorial Union. Those present were Brian Dieter, Jim Ziebold, Dave Miller, Dave Kraemer, Scott Bauer, Tim Ashley, Sandy Horton, Dean Harms, Jim Obrecht, Arch Oldehoeft, and Terry Adams.The minutes of the October meeting were approved as submitted.

Ziebold reported that the District 6000 dues are paid for the year. A $500 donation to Northcrest was the only donation for October. Books for Baby Talk currently run about $2.50 to $3.00 each. The clinic is out of books. A suggestion was made to purchase enough for six months use. Obrecht stated that there is a box of books in the closet off the Campanile Room. Kraemer mentioned a new project that will extend Baby Talk. A $20,000 grant was from Rotary International. Kraemer moved the club spend $500 for Baby Talk. Motion passed. Bauer moved approval of the treasurer’s report. Motion passed.

Harms distributed copies of the amended By-Laws. Harms, Oldehoeft and Adams are on that committee. He stated that changes in the By-Laws are basically housekeeping. The vote to amend will be on the agenda for the annual meeting. The updated version is on line. Ziebold moved, Bauer seconded, that the Board of Directors endorse the By-Laws change. Motion passed.

Harms presented the Nominating Committee’s list for election at the annual meeting. The nominees are Sandy Horton, President Elect; Rick Elbert, Jill Guffy, and Scott Sanders, Board of Directors; Jim Ziebold, Treasurer; Terry Adams, Secretary; Jim Obrecht and Blair Brewer, Sergeants at Arms; Arch Oldehoeft, Webmaster. Miller moved, Obrecht seconded, accepting the nomination committee’s report. Motion passed. A brief discussion was held regarding declaration of Rotarians in businesses and professions.

Kraemer suggested a joint meeting of all Ames service clubs on April 17, 2005. He proposed a community service week, involving volunteer reading at child care centers, and culminating on Saturday with stash the trash. Ames currently has three Kiwanis clubs, two Lions clubs, two Rotary clubs, Altrusa, and Soroptomist.

The Rotary Centennial Meeting will be February 23, 2005. There will not be a regular A.M. club meeting that day. Lunch will be at the Gateway Center. Simon Estes is a confirmed guest, Rod Bienson will be on piano. Information will be in the Daily Tribune. Publicity will be handled by Shelle Summers and Dave Coe.

Discussion was held regarding club history. Rotary International has stock billboard designs which can be purchased for less that $200. Horton suggested participating in the billboard program up to $200. Kraemer suggested spending no more than half. Comment was made that Myrna Whigham is working on a grant for educational materials in Uganda. There is a proposal for a $17,000 grant. Myrna asked that A. M. Rotary participate and contribute $500 toward the grant. If the club can get District approval, it can get a District grant. Harms moved that the club participate in Myrna’s Uganda grant. Motion passed. Discussion was held regarding Christmas family moved. Sandy Horton will host a Christmas social on Tuesday, December 14. Members are requested to bring hors d’Oeuvres and/or a bottle of wine. The Valentine Day dinner is tentatively scheduled for Tuesday, February 8. There will be no regular meeting on February 9. Charges will be the full cost of the meal for guests, and any amount over the usual amount charged for the regular breakfast meetings.

The Rotaract Club will meet December 2 at Lynette Seymour’s home. All Rotarians are invited. Time is to be set. The Board voted to spend up to $100 for tee shirts for Rotaract members.

Discussion was held regarding a Uganda Sustainable Agricultural matching grant application. Lorna Butler and Dean Harms is working on this.

Discussion was held regarding a Rotary fundraiser, perhaps an annual food stand.

Respectfully submitted,
Terry Adams, Secretary
Dean Harms, Stand-In Secretary

October 12, 2004

The October 12 meeting of the Ames Morning rotary Board of Directors was called to order at 7:10 a.m. in the Pine Room of the Memorial Union.  Those present were Dean Harms, Dave Miller, Jim Ziebold, Sandy Horton, Jim Obrecht, Lynette Seymour, and Terry Adams.

The minutes of the September 14 meeting were approved as submitted.

The treasurer's report was accepted.  Discussion was held regarding dues in arrears and food costs and availability.

Seymour presented information regarding Rotaract.  Dues are currently $2, and will be raised to $5 next semester.  Meeting will be moved from the Union to Carter.  She stated there are 15 full members, and attendance varies.

Harms distributed copies of the club by-laws as amended.  He stated there were minor changes from the original by-laws, and the reasons for the changes.  The vote to accept the amended version will be at the club's annual meeting.  Miller stated that the Board of Directors will determine the annual meeting date at its November board meeting.

Trick or Treat Night for Unicef was mentioned.  That was a three-year project, and was finished last year.

Harms and Seymour will participate in the Christmans family project.

Carol Grant was granted a leave of absence beginning 1 November.

The Board was reminded that the October 20 Rotary meeting will be at YSS, not the Union.

The Board approved a new member, pending the second reading of the member's name.

The meeting was adjourned at 7:41 a.m.

Respectfully submitted,
Terry Adams, Secretary